Senior Recruiting Coordinator

Responsibilities

Interview Coordination

• Independently manage high-volume, complex interview scheduling across countries, time zones, and stakeholder groups.
• Coordinate complex calendars for candidates, interview panels, hiring managers, executives, and other stakeholders.
• Arrange virtual and in-person, multi-stage, and multi-day interviews.
• Anticipate scheduling constraints, resolve last-minute changes, and minimize hiring-process delays.
• Prepare accurate interview confirmations, calendar invitations, schedules, and supporting materials.
• Maintain accurate interview details and candidate activity in Talent Acquisition systems.
• Advise recruiters and hiring teams on coordination practices for complex or business-critical searches.

Candidate Travel and Logistics

• Coordinate domestic and international candidate travel, including flights, accommodations, ground transportation, itineraries, changes, cancellations, and disruptions.
• Ensure arrangements comply with travel policies and budget guidelines.
• Partner with internal stakeholders and external vendors to resolve logistical issues.
• Improve candidate travel processes, documentation, and operational consistency.

Candidate Experience

• Serve as a primary candidate contact throughout the interview process.
• Provide timely, proactive, professional, and high-touch communication across countries and time zones.
• Anticipate candidate questions and address logistical issues.
• Support sensitive, confidential, executive, and business-critical searches with discretion.

Recruiting Operations

• Maintain complete, accurate, and timely candidate and interview data in Applicant Tracking Systems and Talent Acquisition tools.
• Support recruiting metrics, reporting, audits, and operational tracking.
• Identify and implement improvements to scheduling, travel, documentation, workflows, and coordination processes.
• Develop recruiting coordination resources, templates, documentation, and standard operating procedures.
• Support tool and process adoption across Talent Acquisition.
• Provide guidance and mentorship to recruiting coordinators and Talent Acquisition team members.
• Collaborate with Talent Acquisition, PX, Finance, hiring teams, and other business partners on hiring initiatives and special projects.

Requirements

• 5+ years of experience in recruiting coordination, Talent Acquisition operations, HR/PX operations, or a related role, including independent management of complex recruiting logistics.
• Experience coordinating high-volume interview schedules across countries, time zones, and seniority levels.
• Experience managing complex calendars involving candidates, hiring managers, executives, and cross-functional stakeholders.
• Experience coordinating domestic and international candidate travel, including flights, accommodations, ground transportation, itinerary changes, and disruptions.
• Working knowledge of Applicant Tracking Systems, scheduling tools, and workplace productivity and collaboration platforms.
• Strong prioritization, problem-solving, organizational, project coordination, communication, judgment, discretion, and attention-to-detail skills.
• Ability to maintain data accuracy and work effectively in a fast-paced, high-growth environment with changing priorities.
• Ability to collaborate with globally distributed teams and support EMEA business hours as required.

Nice-to-Haves

• 7+ years of recruiting coordination or Talent Acquisition operations experience.
• Experience in a high-growth technology, aerospace, defense, engineering, or similarly complex organization.
• Experience serving as a subject matter expert or senior resource in interview coordination, candidate logistics, or recruiting operations.
• Experience supporting executive, highly specialized, high-volume, or business-critical hiring.
• Experience improving recruiting coordination workflows and developing scalable procedures, templates, and documentation.
• Experience supporting recruiting across multiple EMEA countries and navigating regional differences.
• Familiarity with international travel requirements, visa documentation, and corporate travel policies.
• Experience with recruiting metrics, reporting, data integrity, and operational tracking.
• Experience onboarding, mentoring, or guiding recruiting coordinators or Talent Acquisition team members.
• Experience with modern Applicant Tracking Systems and recruiting technology ecosystems.
• European language proficiency.