Administrative Business Partner

Core Responsibilities

• Own calendar management and deconfliction across multiple workstream leads — onsites, supplier visits, internal syncs, and Navy stakeholder meetings
• Schedule and track supplier engagements end-to-end: who's rolling on and off, when they're available, and which team member is covering each slot
• Drive the weekly update process — gather inputs from leads, write the narrative, make it look sharp, and distribute to the broader team
• Chase follow-ups and action items so leads don't have to
• Manage onboarding logistics: track hard badge and laptop requests and follow up on access issues until they're resolved
• Book domestic travel arrangements and process expense reports
• Help plan and support team events and external gatherings
• Work autonomously and in close collaboration with teammates, government counterparts, and external partners
• Manage team calendars, prioritizing conflicting meeting requests, navigating team travel and out of office restrictions
• Arrange business and other travel itineraries for core team events and members (includes coordinating team travel, tracking who is going onsite, calendaring, conference room bookings)
• Support in-office customer visits and any on-site customer events (includes reserving of conference rooms, catering requests, badging, communications, scheduling, and more)
• Support external event planning and coordination
• Maintain records of business and personal transactions and submit expense reports for key team members
• Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)
• On & off-boarding new joiners (includes tracking and scheduling of 30/60/90 process, citizenship verification and customer badging process, adding new joiners to team wide meetings and calendar events)
• Maintain on-boarding resources and team documentation

What We Value

• Move fast and close loops — don't let things fall through the cracks
• Strong written communication; own a weekly update without heavy editing
• Organized and proactive — surface blockers before they become problems
• High sense of urgency and ability to reprioritize on the fly in a fast-moving environment
• Thoughtful, tactful, and discreet — interacting with Navy officials, shipbuilders, and senior leadership
• Comfortable in ambiguity

What We Require

• Previous administrative, operations, or coordination experience
• Excellent digital literacy, including proficiency with Microsoft products (Outlook, Excel, Word, PowerPoint, Teams)
• Strong written communication skills
• U.S. citizenship required (program operates in classified and government-sensitive environments)