Senior Executive Business Partner

Responsibilities

• Support the Chief Information Officer with day-to-day administrative and operational needs across scheduling, communications, planning, and execution.
• Manage complex calendars by vetting requests, prioritizing meetings, recommending tradeoffs, and aligning schedules with GitLab meeting norms and practices.
• Proactively manage inbound requests to the CIO by framing issues, offering recommendations, and helping drive timely decisions.
• Own and strengthen leadership cadences across the broader Office of the CIO, including staff meetings, team meetings, planning rhythms, and other recurring operating mechanisms.
• Prepare detailed agendas, briefing materials, and meeting content in advance for internal and external meetings.
• Track follow-ups, action items, deliverables, and updates across direct reports and functional peers, and remind the CIO when action is needed.
• Help the CIO maintain visibility into team progress, emerging issues, and achievements.
• Build trusted working relationships with leaders, direct reports, and key contributors to provide informed insight.
• Coordinate end-to-end travel logistics, including transportation, lodging, security, visas, and documentation.
• Process expense reports and monitor reimbursements.
• Partner with People Operations, IT, recruiting teams, and other Executive Business Administrators for logistics, interviews, onboarding, and coverage.
• Manage team meetings, onsites, and events: scheduling, materials, vendor coordination, agenda development, pre-meeting prep, note-taking, action item tracking, budget support using AI tools.

Requirements

• Experience supporting senior executives in fast-moving environments, managing shifting priorities, sensitive matters, and competing demands.
• Proactive, partnership-oriented style: anticipate needs, move quickly, adapt to change.
• Comfort with ambiguity, complexity, sound judgment, calm execution, strong problem-solving.
• Ability to manage complex calendars, travel, and expenses for multiple stakeholders with accuracy and communication.
• Experience with technology or IT organizations, supporting cross-functional operations.
• Strong executive communication: synthesize information, prepare recommendations, ensure timely content.
• Demonstrated follow-through, accountability, confidence to keep leaders on track.
• Strong interpersonal skills, build trusted relationships, maintain discretion with confidential info.
• Proficiency with Google Workspace, Slack, Zoom, Navan (or similar) for collaboration, scheduling, travel, expenses.
• Comfort using AI tools for productivity, automation, information synthesis.
• Collaborative, independent, detail-oriented; open to transferable admin/project coordination experience.