Recruiting Operations Manager
131k – 197kSan Francisco, CAPeople OpsHybrid5+ YOE
Summary
Owns recruiting tech stack (Ashby), process design, and AI automation for a fast-growing AI company. Partners with Analytics on reporting and drives scalable hiring operations.
About the role
What You'll Do
- Own administration, configuration, and optimization of the recruiting tech stack (Ashby, integrations, downstream systems), ensuring data integrity and seamless workflows across global teams.
- Design and implement process improvements that reduce recruiter friction, improve hiring velocity, and scale with organizational growth.
- Partner with the Analytics team to define reporting requirements, interpret recruiting data, and translate insights into actionable recommendations on pipeline health, funnel conversion, and capacity planning.
- Manage core recruiting operations workflows, including PID and requisition management, responding to recruiter and hiring manager tickets, and troubleshooting issues with offers and candidate communications.
- Identify and deploy AI-powered solutions across recruiting workflows—automating repetitive tasks, enhancing candidate experience, and enabling data-driven decision-making.
- Partner with Finance on headcount planning, People Operations on onboarding handoffs, and IT on system integrations to ensure cross-functional alignment.
What You Have
- 5–8+ years of experience in recruiting operations, HR technology, or business systems administration, with progressive ownership of a recruiting tech stack.
- Deep hands-on expertise with modern ATS platforms (Ashby strongly preferred) including configuration, workflow design, and reporting configuration/usage.
- Demonstrated track record of implementing process improvements and automation—including AI/ML tooling—that measurably improved operational outcomes.
- Strong analytical mindset with the ability to partner with Analytics on dashboards and reporting, interpret data, and translate findings into strategic recommendations.
- Systems thinking orientation—ability to map dependencies across tools, teams, and processes, and anticipate downstream effects of changes.
- Excellent cross-functional communication skills and comfort partnering with Finance, Engineering, People, and IT stakeholders.
Skills
AshbyATS administrationWorkflow designProcess automationAI/ML toolingData analysisReporting configurationSystem integrationsCross-functional collaborationRecruiting operations
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