Recruiting Coordinator
Manage end-to-end interview coordination, candidate experience, and recruiting operations for a fast-growing AI music startup. Drive process improvements and automation while supporting hiring teams across multiple departments.
What You'll Do
Recruiting Coordination & Candidate Experience
- Manage the end-to-end interview coordination process across multiple roles and departments
- Schedule and confirm candidate interviews with efficiency and attention to detail
- Serve as the primary point of contact for candidates throughout the interview process
- Coordinate candidate travel and logistics for onsite visits
- Host candidates during onsite interviews, ensuring a memorable and professional experience
- Prepare interview materials, scorecards, and debriefs for hiring teams
- Maintain data integrity within our applicant tracking system (ATS)
- Generate recruiting metrics and pipeline reports to inform hiring decisions
Process Optimization & Automation
- Identify bottlenecks in the recruiting workflow and implement solutions
- Build and maintain recruiting templates, email sequences, and automated workflows
- Partner with engineering/ops to create integrations between recruiting tools
- Develop and document standardized recruiting processes and best practices
- Create dashboards and reporting systems to track key recruiting metrics
- Implement scheduling automation tools to reduce coordination time
- Continuously test and improve candidate communication touchpoints
Stakeholder Management
- Support hiring managers and Talent Acquisition team with recruitment coordination
- Train hiring teams on ATS usage and recruiting best practices
- Provide regular updates on candidate status and pipeline health
- Collaborate with cross-functional teams to improve hiring outcomes
What You'll Need
Required
- 2-4 years of experience in recruiting coordination or talent operations
- Experience in startup or high-growth technology environments
- Proven track record of implementing process improvements and automations
- Advanced proficiency with ATS platforms (We are using Ashby)
- Experience with recruiting automation
- Exceptional organizational skills and ability to manage multiple priorities
- Outstanding communication and interpersonal abilities
- Detail-oriented approach with a bias for action
- Comfort with ambiguity and rapidly changing priorities
- Demonstrated ability to work independently and take ownership
Preferred
- Experience scaling recruiting operations from 0 to 1
- Technical aptitude and comfort learning new software tools
- Project management experience
- A love of music (listening, exploring, making) is a huge plus
Compensation
- Annual salary range: $80k-110k + target equity + benefits (including medical, dental, vision, and 401k)
Perks & Benefits for Full-Time Employees
- Company Equity Package
- 401(k) with 3% Employer Match & Roth 401(k)
- Medical, Dental, & Vision Insurance (PPO w/ HSA & FSA options)
- 11 Paid Holidays + Unlimited PTO & Sick Time
- 16 Weeks of Paid Parental Leave
- Creative Education Stipend
- Generous Commuter Allowance
- In-Office Lunch (5 days per week)
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