Events Coordinator
Owns execution of industry events and conferences, managing logistics, vendors, and cross-team coordination to drive field marketing growth. Requires 1-4 years of events or operations experience and strong systems-building skills.
About the job
Responsibilities
- Own execution of presence at industry tradeshows and conferences — booth configuration, collateral, shipping, and lead capture across all active events
- Build and maintain run-of-show documents, timelines, and checklists that keep every stakeholder aligned
- Be on the ground at key events to keep execution on track and solve problems in real time
- Manage vendor relationships across print, shipping, A/V, and booth services
- Coordinate internal attendee logistics — travel, staffing, and materials — across sales, marketing, and clinical teams
- Own the event calendar, tracking deadlines and deliverables across multiple concurrent events
Requirements
- 1-4 years of experience in events, conference logistics, hospitality, or operations
- Track record of building systems so nothing gets missed across multiple concurrent projects
- Strong cross-functional communication skills — comfortable coordinating vendors, internal teams, and conference organizers
- Startup mentality: resourceful, adaptable, and comfortable in an environment where priorities shift
- Track record of moving quickly, finding shortcuts, and going to unreasonable lengths to deliver on goals
- High NPS with former teammates
Benefits
- Fully covered medical, vision, and dental insurance
- Memberships for One Medical, Talkspace, Teladoc, and Kindbody
- Unlimited paid time off (PTO) and 16 weeks of parental leave
- 401K plan setup, FSA option, commuter benefits, and DashPass
- Lunch at the office every day and Dinner at the office after 7 pm
- Competitive compensation with meaningful equity
Skills
Event Planning, Conference Logistics, Vendor Management, Project Coordination, Cross-Functional Communication, Run-Of-Show Documentation, Travel Coordination, Budget Management, Lead Capture Systems, Multi-Project Management
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