Producer & Project Manager

Responsibilities

Production (roughly half the role):

• Co-own shoot production end to end: scheduling, location logistics, crew and vendor booking, gear coordination, call sheets, and day-of production management
• Produce a mix of Bay Area shoots and travel productions in markets like Miami, San Diego, and other locations nationwide
• Build and manage production budgets, track spend, and handle vendor payments and reconciliation
• Source and manage relationships with freelance crew, rental houses, studios, and other vendors across multiple markets
• Coordinate vendors for company offsites and events, including stage visuals, A/V production, and event photography
• Coordinate with interview subjects - often patients, caregivers, and advocates - with care, discretion, and professionalism

Post-production (roughly half the role):

• Serve as the connective tissue between the video team and internal stakeholders, managing project intake, expectations, and communication across marketing and other departments
• Help manage schedules and workloads across a post team of two senior editors and an assistant editor
• Run feedback rounds: consolidating stakeholder notes, translating them into clear, actionable direction for editors, and keeping revisions on schedule
• Own quality control on every cut that goes out for review - versioning, delivery specs, and detail-level accuracy are non-negotiable
• Track projects and requests in Linear, keeping status visible and dependencies clear

Requirements

• 7+ years of experience producing video, with meaningful time spent in both field production and post-production coordination
• A track record of independently running shoots of varying scale, including travel productions
• Experience building and managing budgets, negotiating with vendors, and handling payments
• Strong organizational instincts - you build systems, not just to-do lists
• Excellent stakeholder communication; you can push back diplomatically and keep projects moving
• Fluency in post workflows (review platforms, versioning, delivery specs); you don't need to edit, but you need to speak the language
• Emotional intelligence and discretion - our subjects often share personal health stories, and we treat that trust seriously

Nice-to-Haves

• Experience in healthcare, documentary, or brand storytelling
• Corporate event or live production experience (stage visuals, A/V, event photography)
• Familiarity with Premiere Pro-based pipelines
• Existing crew and vendor networks in the Bay Area, Southern California, or other major markets
• Experience with Linear or similar project management tools