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AxleAxleBethesda, MD

Grants Management Specialist

Supports NIH grants management staff across the pre-award and post-award lifecycle, including application validation, budget analysis, compliance review, award preparation, financial monitoring, and closeout. Requires a bachelor's degree and 5+ years of federal grants experience, with NIH experience preferred.

70k – 80k/yr
On-site5+ YOEFinance & Accounting

About the role

Responsibilities

  • Support NIH Grants Management Specialists with high-volume technical and administrative tasks across the pre-award and post-award grants lifecycle.
  • Draft FOA templates and administrative sections, and maintain FOA publication tracking and clearance workflows.
  • Monitor the eRA Commons receipt queue and validate application completeness, forms, page limits, and required attachments.
  • Perform mathematical and consistency checks between SF-424 materials and budget justifications.
  • Prepare budget comparison worksheets, cost-analysis summaries, compliance checklists, risk and due-diligence materials, JIT summaries, correspondence, routing memos, and draft Notice of Award packages.
  • Track JIT requests and validate JIT materials.
  • Maintain shared mailbox triage logs and NIH tracking-system records under supervision.
  • Reconcile budgets against awarded amounts and prepare monthly or quarterly financial status summaries.
  • Track Federal Financial Report submissions and flag delinquent reports.
  • Review progress reports, other support, no-cost extension requests, and prior approval requests for completeness and policy issues.
  • Prepare issue logs, recommendation memos, administrative amendment documentation, closeout packages, archive packages, and weekly status reports.
  • Escalate issues that could materially affect award timing or compliance.
  • Participate in monthly performance review meetings with Grants Management Specialist leadership.

Requirements

  • Bachelor's degree required; master's degree preferred.
  • 5+ years of federal grants experience; NIH experience preferred.
  • 3+ years of finance or accounting experience preferred.
  • Proficiency with SF-424, modular budgets, and indirect cost calculations.
  • Knowledge of the NIH Grants Policy Statement, human subjects regulations, and audit reporting.
  • Experience with eRA Commons and IMPAC II.
  • Ability to review assurances, registrations, audit summaries, award documentation, financial reports, and closeout materials.

Compensation & Benefits

  • Base compensation: $70,000-$80,000 USD.
  • 100% medical, dental, and vision coverage for employees.
  • Paid time off and paid holidays.
  • 401(k) match up to 5%.
  • Educational benefits for career growth.
  • Employee referral bonus.
  • Flexible spending accounts for healthcare, parking, dependent care, and transportation.

Skills

federal grants managementnih grants policy statementera commonsimpac iisf-424modular budgetsindirect cost calculationshuman subjects regulationsiacucirbsam/ueifederal financial reportssingle auditbudget reconciliationnotice of award

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