Executive Business Partner, Engineering

Responsibilities

Executive Partnership

• Partner closely with the VP of Engineering to maximize effectiveness and protect their time by managing calendars, requests, and conflicts.
• Build an understanding of executive priorities, organizational goals, and business context to identify opportunities and risks.
• Anticipate needs, solve problems independently, and act as a trusted extension of the executive with sound judgment and discretion.

Executive Operations

• Manage complex calendars across multiple time zones and optimize executive time.
• Prepare meeting agendas, briefing documents, attendee coordination, and follow-up actions.
• Coordinate recurring department meetings, planning sessions, offsites, and events.
• Track commitments, decisions, action items, and cross-functional dependencies.
• Prepare presentations, communications, spreadsheets, reports, and briefing materials.
• Prepare executives for board meetings, customer meetings, leadership presentations, conferences, and speaking engagements.
• Coordinate work with the Chief of Staff to the CTO.

Cross-Functional Coordination

• Partner with leaders across Engineering, Product, Design, People, Finance, Legal, Marketing, IT, and Operations.
• Coordinate executive priorities and build trusted relationships across the company.
• Collaborate with other Executive Assistants.

Project and Program Management

• Support headcount planning and department budgets.
• Support the executive performance review process.
• Identify inefficiencies and implement scalable administrative and operational processes.
• Build and operate repeatable systems that improve organizational effectiveness.

Travel and Logistics

• Coordinate complex domestic and international travel, including itineraries, accommodations, visas, transportation, and contingency planning.
• Manage executive expense reporting.
• Coordinate department offsites, team gatherings, planning sessions, and company events.

Continuous Improvement

• Evaluate executive workflows and identify efficiency improvements.
• Use AI-powered and modern productivity tools to automate repetitive work.
• Recommend and implement processes that improve collaboration.

Requirements

• Significant experience supporting VP- or C-level executives in a fast-paced technology company.
• Experience supporting Engineering, Product, Design, or other highly technical organizations.
• Experience with Google Suite, Notion, Slack, Zoom, and Jira.
• Ability to operate independently with minimal direction in rapidly changing environments.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication skills.
• Strong business judgment, discretion, and escalation awareness.
• Ability to anticipate executive needs and proactively remove obstacles.
• Excellent attention to detail while maintaining broader business perspective.
• Experience coordinating complex cross-functional projects involving senior stakeholders.
• High emotional intelligence and ability to build trusted relationships.
• Comfort navigating ambiguity and adapting as priorities evolve.
• Strong systems thinking and continuous improvement mindset.
• Absolute integrity when handling confidential information.
• Comfortable working asynchronously in a globally distributed remote organization.
• Collaborative, humble approach and willingness to help where needed.

Nice to Have

• Experience in a high-growth SaaS, infrastructure software, developer tools, or security company.
• Experience supporting distributed global organizations.
• Experience planning executive offsites, leadership retreats, and company events.
• Experience implementing workflow automation or using AI tools to improve productivity.
• Experience supporting executive communications, board preparation, or company planning.

Compensation and Benefits

• Base salary range: $104,000–$156,000 USD.
• Compensation includes base salary, equity, and comprehensive benefits; individual offers vary by experience and skills.
• Inclusive and flexible work environment.
• Health, vision, dental, and other group benefits with no waiting period.
• Remote-first work environment and corporate coworking program.
• Employer-funded retirement contributions.