House Manager

Responsibilities

• Own day-to-day household operations, keeping the home organized, stocked, functional, and well maintained.
• Manage the household calendar for renovation milestones, vendor appointments, deliveries, repairs, installations, maintenance, and personal household commitments.
• Oversee active renovation and design projects by coordinating contractors, designers, architects, installers, and vendors; track timelines, dependencies, approvals, and open items.
• Proactively flag schedule risks, follow up on overdue items, resolve routine blockers, and escalate decisions early to prevent renovation delays.
• Be onsite for contractors, vendors, deliveries, repairs, and household appointments; provide access, document progress, and confirm work is completed correctly.
• Maintain trackers for renovation progress, projects, vendor visits, orders, returns, receipts, payments, warranties, and outstanding tasks.
• Coordinate household repairs and recurring maintenance, including quotes, scheduling, follow-up, and final completion.
• Manage inventory and restocking for groceries, pantry items, toiletries, cleaning products, pet supplies, and other essentials.
• Handle errands and personal tasks, including dry cleaning, returns, packages, prescriptions, donations, gifting, mail, and ad hoc requests.
• Support house events and hosting needs, including vendor timing, catering deliveries, setup, decorating, guest supplies, and breakdown.
• Coordinate pet-care needs, including supply replenishment and arranging care as needed.
• Drive the principal's vehicle as needed for service, repairs, detailing, fueling or charging, registration needs, and approved errands.
• Provide concise updates on completed work, upcoming appointments, spending, delays, and items requiring approval.

Requirements

• 3+ years of experience as a house manager, personal assistant, family assistant, estate assistant, or in a similar role.
• Experience coordinating home renovations, construction, interior design projects, or complex vendor schedules.
• Strong project-management skills, including managing calendars, deadlines, dependencies, and multiple active workstreams.
• Highly organized, proactive, and detail-oriented, with strong ownership and follow-through.
• Excellent judgment and discretion when working in a private home and handling sensitive information.
• Comfortable communicating with contractors and vendors, documenting progress, and escalating issues early.
• Flexible for occasional evening or weekend needs tied to events, urgent repairs, deliveries, or renovation work.
• Valid driver's license, clean driving record, and comfort driving the homeowner's vehicle.
• Comfortable with pets and routine household errands.

Nice to Have

• Experience supporting a founder, executive, or high-profile household.
• Familiarity with household budgeting, expense tracking, invoice organization, and San Francisco service providers.
• Experience with Google Calendar, Google Drive, spreadsheets, Notion, or similar task-management tools.

Compensation and Benefits

• Base salary of $100,000–$140,000 plus equity and benefits.
• Daily weekday meals and espresso bar.
• Pre-tax commuter benefits.
• 401(k) with match, paid time off, life insurance, and medical, dental, and vision plans.
• Mochi Health membership subscription covered.
• Unlimited PTO, company holidays, and flexibility.
• Wellness programs and fitness perks.