Business Systems Analyst, Quoting System

Key Responsibilities

• Serve as the primary point of alignment between procurement, finance, sales operations, and engineering, ensuring each group's needs and constraints are represented in the vendor quote tool.
• Run recurring working sessions with stakeholders to surface conflicting requirements early.
• Own the requirements and data model for the vendor quote tool, including vendor records, line item pricing, currency handling, quote versioning, and approval status.
• Map current-state vendor quoting workflows across sales, procurement, and finance; identify breakdowns, risks, or friction points.
• Translate business requirements into functional specs, user stories, and process documentation for engineering and non-technical stakeholders.
• Define and maintain approval workflow logic, including dollar thresholds, new vendor flags, and RFQ reference requirements, balancing risk controls with speed.
• Scope and validate integrations between the quote tool and adjacent systems (CRM, ERP, vendor master data); determine real-time vs. batch sync needs.
• Write SQL queries to investigate data issues, validate pricing accuracy, and support ad hoc reporting for finance and procurement.
• Plan and run UAT for new features, write test cases covering edge cases (currency rounding, expired contracts, duplicate line items).
• Monitor tool adoption and data quality post-launch; turn feedback into prioritized backlog items.

Requirements

• 5+ years of experience as a business systems analyst, systems analyst, or similar role supporting procurement, finance, or quoting and pricing systems.
• Demonstrated experience owning a data model or schema for a business system, including decisions on versioning, currency, and status tracking.
• Working proficiency in SQL; able to write queries independently to investigate data issues.
• Experience mapping business processes and writing functional specs or business requirement documents that withstand engineering scrutiny.
• Experience defining or maintaining approval workflows with conditional logic (thresholds, flags, exceptions).
• Experience working with integrations between business systems such as CRM, ERP, or vendor/procurement platforms.
• Proven track record partnering with multiple stakeholder groups (finance, procurement, sales, engineering) and reaching agreement on conflicting priorities.
• Strong written and verbal communication skills; able to translate between technical and non-technical stakeholders and facilitate cross-group discussions.

Nice-to-Haves

• Experience with CPQ platforms such as Salesforce CPQ or Oracle CPQ.
• Background in telecom, IT services, or B2B SaaS pricing structures.
• Exposure to Agile ceremonies and backlog grooming alongside a product team.