Workplace Coordinator

What You'll Be Working On

Front-of-House & Culture

• Greet team members and guests with a warm, friendly demeanor
• Maintain an inviting atmosphere and ensure everyone on-site feels welcomed and supported

Daily Shop & Office Operations

• Keep the office and shop spaces organized, tidy, and fully functioning
• Conduct daily walk-throughs to check for cleanliness and report any maintenance or safety issues to facilities/management

Inventory & Restocking

• Maintain, organize, and restock office supplies, breakroom inventory, and snacks
• Monitor stock levels and place routine orders to prevent shortages

Visitor Experience

• Manage front-desk administrative duties
• Coordinate visitor check-ins and ensure compliance with site security protocols

Event & Meal Support

• Assist in the logistics and execution of team lunches, celebrations, and site events
• Order catering, coordinate setup/cleanup, and help with event preparation

Administrative & Expense Tracking

• Provide administrative support including tracking receipts for office purchases
• Reconcile corporate card expenses and process routine vendor invoices

Vendor Coordination

• Serve as the on-site point of contact for routine daily vendors (janitorial staff, catering deliveries, water services)

What You'll Bring to the Team

Experience

• 1–3 years of experience in office administration, front desk/reception, hospitality, or basic facilities coordination

People-First Attitude

• A naturally warm, empathetic, and friendly personality
• Genuinely enjoy helping others and maintaining a positive work environment

Organizational Skills

• Excellent time-management and multitasking skills
• Ability to keep physical spaces tidy and digital tasks on track

Shop Awareness

• Comfort working in a fast-paced manufacturing/shop environment
• Willingness to learn and adhere to site safety protocols

Reliability & Proactivity

• Strong work ethic with ability to handle daily checklists and repetitive tasks efficiently
• Anticipate basic office needs (e.g., restocking before things run out)

Communication

• Clear, friendly verbal and written communication skills for interacting with corporate visitors and shop floor teams

Bonus Points

• Experience working within a manufacturing, hardware, or warehouse environment
• Background in customer service, retail, hospitality, or event execution

Benefits

• Competitive compensation and equity packages
• Restricted Stock Units
• Paid time off, paid holidays & leave of absence programs
• Comprehensive health, dental & vision insurance
• Employer contributions to HSA account
• Paid parental leave
• Paid life insurance, short-term and long-term disability
• Professional development & tuition reimbursement
• Mental health & wellness support
• Commuter benefits (parking & transit)
• Cell phone stipend
• 401(k) Retirement plan with company match up to 4% of salary
• Volunteer time off
• Global travel insurance & emergency assistance
• Daily meals allowance