People Operations Specialist

What you’ll do as a People Operations Specialist at Vanta

System Administration

• Maintain our core HR systems (e.g., HRIS, performance platforms, onboarding tools, etc.)

Data Integrity & Reporting

• Own the accuracy, confidentiality, and integrity of employee data

Automation & Workflow Optimization

• Identify manual processes and proactively build scalable solutions using automation and integrations across tools
• Translate complex business needs into efficient, repeatable processes

Employee Lifecycle Administration

• Process key employment changes — including new hires, terminations, promotions, transfers, etc — ensuring timely and accurate updates across People systems and cross-functional stakeholders

US Immigration Administration

• Serve as the day-to-day owner of US visa processes, including H-1B transfers, PERM applications, and other employment-based immigration filings — partnering closely with external and internal counsel and cross-functional stakeholders to ensure timely, compliant execution

Policy & Documentation Ownership

• Maintain and update People policies, process documentation, and system configurations to ensure accuracy and accessibility
• Serve as a day-to-day resource for People systems questions and troubleshooting across our HR tech stack

Compliance & Audits

• Ensure system configurations and data meet compliance requirements (e.g., I-9s, security and compensation audits, employment verifications)
• Lead audit data pulls and documentation support

Teammate Experience

• Serve as a resource to employees through our ticketing system — answering questions and resolving issues related to HR systems, data updates, and process flows with clarity and care

How to be successful in this role

• 2-3 years’ People Ops experience in a high growth, fast-paced environment
• Strong interest in HR systems, data, and operations, with prior experience working in HRIS or related systems (e.g., HiBob, Workday, Ashby, Culture Amp, etc.)
• Excellent attention to detail and a strong sense of data integrity
• Ability to build scalable systems and automate repetitive processes using tools and integrations
• Able to navigate ambiguity and shifting priorities with a bias for action – bringing structure and clarity to issues that don’t come with a playbook
• Comfortable managing sensitive data with a high degree of discretion and confidentiality
• Strong problem-solving skills, operational rigor, and project management chops
• Clear, effective written and verbal communication — able to collaborate across teams
• Experience or openness towards building with AI
• Proficiency with G-Suite, Slack, Zoom, and general aptitude for learning new software quickly
• Must be authorized to work in the U.S. without the need for current or future employer sponsorship
• Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact

What you can expect as a Vanta’n

• Industry-competitive salary and equity
• Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans
• 16 weeks paid Parental Leave for all new parents
• Health & wellness stipend
• Remote workspace, internet, and cellphone stipend
• Commuter benefits for team members who report to the SF and NYC office
• Family planning benefits
• Matching 401(k) contribution with immediate vesting
• Flexible PTO policy, plus 80 hours of Sick Time
• 11 company-paid holidays