Manager, Accounts Payable

What You’ll Do

• Own AP end-to-end across all OpenLoop entities — invoice intake, GL coding, approval routing, and payment runs — making sure vendors are paid accurately and on time, including urgent and time-sensitive payments.
• Be the responsive face of AP. Own internal and vendor inquiries, resolve them quickly and professionally, and set and communicate clear expectations with stakeholders chasing payments.
• Finish and stabilize the systems transition — closing the gaps where manual steps are currently being missed.
• Build the process. Create and document repeatable AP workflows, approval matrices, controls, and SOPs — including a playbook that lets us onboard new entities and acquisitions cleanly.
• Drive automation and process improvement as the systems mature — fewer manual touches, more automated approvals, a single interface.
• Own the Ramp corporate card and expense program — coding review, spend policy, limits, reconciliation, and month-end true-up.
• Run scheduled payment runs across multiple entities and bank accounts (ACH, check, wire, virtual card), managing cash-out timing in partnership with Accounting.
• Own vendor master data and onboarding — W-9 collection, banking validation, and fraud controls such as callback verification on banking changes.
• Handle intercompany AP and allocations across the entity group, including high-volume vendor activity at our pharmacy and laboratory subsidiaries.
• Manage the AP team and set and track KPIs such as days payable outstanding, invoice cycle time, percent paid on time, and inquiry response time.
• Support the AP close — accruals, reconciliations, aging, and reporting — and support monthly and quarterly close and external audit requests.

Required Qualifications

• Bachelor's degree in Accounting, Finance, or a related field
• 5–8 years of progressive accounts payable experience, including direct team leadership or management
• Hands-on experience owning AP in a high-volume, multi-entity environment
• Deep knowledge of the procure-to-pay cycle, three-way matching, GL coding, and AP internal controls
• Experience owning or supporting AP through a systems implementation or migration
• Experience with NetSuite (or a comparable ERP)
• Excellent stakeholder communication and a customer-service orientation

Preferred Qualifications

• Accounts payable experience at a public company (strongly preferred), or at a high-growth or tech company
• Experience with Ramp, Zip, Bill.com, Coupa, or similar P-2-P tools
• Experience standing up AP process, automation, and acquisition/onboarding playbooks
• Exposure to SOX, pre-IPO readiness, and external audit support
• Experience in healthcare, telehealth, pharmacy, or laboratory services, and familiarity with PC/MSO structures

Benefits

• Medical, Dental, and Vision plans
• Flexible Spending/Health Savings Accounts
• Flexible PTO
• 401(k) + Company Match
• Life Insurance, Pet insurance, and more