Accounting Manager

Responsibilities

• Administer end-to-end payroll through Rippling, including new hire setup, terminations, pay changes, benefits deductions, and off-cycle payments.
• Ensure accurate and timely processing of U.S. federal, state, and local payroll taxes, including registrations, filings, and remittances in new states as the company grows.
• Monitor multi-state payroll tax compliance (withholding, unemployment insurance, and other state-specific requirements) and stay current on changing state tax rules.
• Reconcile payroll runs against the general ledger and resolve discrepancies.
• Respond to customer inquiries related to billing, payments, and subscription upgrades/downgrades, coordinating with Sales and Support as needed.
• Process and track subscription changes (upgrades, downgrades, cancellations) and their financial impact, including proration and invoicing adjustments.
• Partner with Finance leadership on month-end close activities related to payroll and revenue.
• Maintain documentation for payroll and tax processes, and identify opportunities to automate or streamline recurring work.
• Support year-end tax activities, including W-2s, 1099s, and state annual filings.
• Process employee expense reimbursements and manage day-to-day corporate card administration through Brex.
• Issue and manage Brex cards for new hires and existing employees, including setting spend limits and monitoring for policy compliance.

Requirements

• 5+ years of experience in accounting, payroll, or a related finance role, ideally with direct ownership of payroll operations.
• Hands-on experience with Rippling payroll (required).
• Solid working knowledge of U.S. payroll tax at the federal and state level, including multi-state withholding and unemployment insurance.
• Comfort working directly with customers on billing, payment, and subscription questions in a clear, professional manner.
• Strong attention to detail and a track record of managing sensitive financial and personal data accurately.
• Ability to work independently in a remote, fast-paced startup environment.
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience.

Nice-to-Haves

• Experience with billing/subscription platforms (e.g., Quickbooks).
• CPA or progress toward CPA licensure.
• Prior experience at an early-stage startup.
• Experience with Brex or a similar corporate card/expense management platform.