Recruiting Operations Specialist, Deeptune

Responsibilities

Interview Execution

• Run the candidate interview experience end to end, including screens, take-homes, virtual loops, and full-day onsites.
• Manage complex scheduling across candidates, interviewers, and hiring managers.
• Track interviewer capacity, flag saturation, and help scale the interviewer pool.

ATS and Pipeline Integrity

• Own candidate data in Ashby, including stages, tags, scorecards, and written rationale.
• Build automated exception reports for missing feedback, stalled candidates, and inconsistent stage data.
• Create hiring reports covering time-to-schedule, funnel conversion, interviewer load, and offer outcomes.

Candidate Experience

• Provide clear, fast, and human communication throughout the candidate journey.
• Automate interviewer packets, candidate preparation, and follow-ups while preserving a personal experience.
• Own post-offer coordination and the handoff into onboarding.

Onsites and Events

• Run Superdays, candidate dinners, and networking events, including logistics, travel, communications, and day-of execution.
• Help make the onsite experience a reason candidates accept an offer.

Automation and Process Building

• Identify repetitive work and remove it with automations, LLM workflows, Ashby’s API, or other effective tools.
• Codify recruiting practices into prompts, templates, and workflows.
• Analyze interview-stage scores and their relationship to on-the-job performance.
• Grow into program ownership, hiring-process design, evaluation design, and recruiting systems.

Requirements

• 3+ years of experience in project management, recruiting operations, HR operations, or a similar role.
• Fluency with an ATS; experience with Ashby is relevant.
• Daily use of AI and experience building something with it, such as a scheduling automation, sourcing workflow, data-cleaning script, or prompt library.
• Exceptional attention to detail.
• A proactive approach to fixing the causes of recurring inefficiencies.
• Clear, direct writing with candidates and hiring managers.
• High ownership and consistent follow-through.

Nice-to-Haves

• Experience at an early-stage company in AI or high-growth technology.
• Hands-on experience with AI and automation tools such as Claude, Cursor, Clay, Zapier, or ATS APIs.
• SQL experience or comfort using a business intelligence tool.
• Experience designing or improving interview processes, including rubrics, scorecards, or interviewer calibration.

Compensation and Benefits

• Annual salary: $100,000–$150,000.
• $15,000 relocation bonus for moving to the New York metropolitan area.
• $10,000 housing bonus for living within 0.5 miles of the office.
• $1,500 monthly meal stipend.
• Free Equinox membership.
• $200 monthly laundry reimbursement.
• $200 monthly personal wellness reimbursement.
• Health, dental, and vision insurance.
• 401(k) with company match.