Founder's Associate

What You'll Actually Do Day-to-Day

Be the Right Hand to Both Co-Founders

• Own and manage Co-Founder calendars — scheduling meetings, calls, interviews, and syncs with accuracy and prioritization
• Monitor and triage inboxes, draft responses, manage travel logistics, and anticipate needs proactively

Run Recruiting Operations

• Manage relationships with external hiring agencies
• Coordinate the recruiting pipeline via Slack and Ashby
• Schedule interviews across time zones
• Maintain pipeline hygiene and serve as connective tissue between leaders, hiring managers, and candidates

Keep Both Offices Running Seamlessly

• Own daily office operations for SF and Dublin: food, drinks, snacks, supplies, lunch catering, vendor relationships
• Support Head of Events & Operations on office construction and reorganization projects
• Coordinate with facilities vendors and communicate changes clearly

Own the New Hire Experience

• Ensure every new hire arrives to a fully set-up desk, working equipment, swag box, and clear onboarding schedule
• Coordinate IT setup and laptop ordering
• Manage swag inventory

Manage Immigration and Visa Logistics

• Work directly with immigration lawyer to track visa applications and renewals
• Maintain timelines, documentation, and reminders
• Serve as internal point of contact for employees navigating immigration processes

Support Events, Offsites, and Team Experience

• Plan and execute conference travel, company off-sites, team dinners, internal celebrations
• Coordinate logistics, manage vendor bookings, ensure consistency across offices

We Hope You

• Have experience in an Executive Assistant, Office Manager, Recruitment Coordinator or People Operations role — ideally in a tech startup environment
• Bring exceptionally high organizational standards and strong follow-through
• Are proactive and self-directed
• Are discreet and trustworthy with sensitive information
• Communicate clearly and professionally
• Bring genuine warmth and understand that how the office feels matters as much as how it functions