Legal Operations Specialist

Responsibilities

• Own Legal Tracker as the system of record for matters, outside counsel engagements, e-billing, invoice review, accruals, and legal spend reporting.
• Configure and maintain workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths.
• Drive invoice quality and compliance with outside counsel guidelines; identify leakage, duplicate charges, non-compliant time entries, and spending-reduction opportunities.
• Produce spend, matter, and vendor reporting for legal leadership and translate data into recommendations.
• Partner with attorneys and finance on matter setup, budgets, accruals, forecasting, reconciliation, and close processes.
• Manage daily legal operations and optimize outside counsel spend.
• Coordinate special projects and cross-functional initiatives.
• Maintain organized systems and workflows; implement process improvements using AI tools where appropriate.
• Handle confidential and sensitive information with discretion.
• Provide operational support to senior legal leadership.

Requirements

• Bachelor’s degree preferred or equivalent practical experience.
• 5+ years of experience in legal operations, legal finance, or a closely related role supporting in-house legal teams.
• Hands-on experience administering Legal Tracker or an equivalent e-billing or matter-management system as a primary responsibility.
• Experience controlling outside counsel spend through billing guidelines, invoice review, rate management, and reporting.
• Proficiency with DocuSign, Adobe Acrobat Pro, Google Workspace, Notion, and Slack.
• Excellent organizational, time-management, written, and verbal communication skills.
• Ability to prioritize and execute multiple workstreams in a fast-paced environment.

Nice-to-haves

• Deep Legal Tracker expertise, including configuration, reporting, vendor management, and user training.
• Experience implementing or strengthening outside counsel guidelines, alternative fee arrangements, rate cards, and matter budgets.
• Comfort using AI tools for invoice review, matter intake, reporting, and workflow documentation.
• Experience partnering with finance on accruals, forecasting, and legal spend reconciliation.
• Strong judgment when handling privileged, confidential, or commercially sensitive materials.
• Ability to operate independently with minimal direction while aligning with legal leadership priorities.

Compensation and Benefits

• Base salary: $110,000–$135,000 USD annually.
• Equity and comprehensive medical, vision, and dental coverage.
• 401(k) retirement plan.
• Short- and long-term disability insurance.
• Life insurance and other discounts and perks.