Events and Experiences Coordinator

Responsibilities

• Support the planning and execution of internal and external events, hospitality moments, client experiences, gifting programs, and activations.
• Coordinate event logistics including attendee lists, registration details, venue research, vendor coordination, run-of-show documents, shipping, materials, signage, catering, and on-site support.
• Maintain clear trackers, timelines, checklists, and project documentation.
• Partner with internal teams including Marketing, Creative, GTM, Client Success, Rokt’star experience, EAs, and Hi!Tech.
• Support event communications, including drafting updates, reminders, guest details, post-event follow-ups, and internal stakeholder summaries.
• Help source and coordinate vendors, venues, gifting items, supplies, and event materials.
• Support budget tracking, invoice routing, and expense documentation.
• Assist with on-site execution, including setup, guest check-in, troubleshooting, stakeholder support, and post-event pack-down.
• Capture learnings after events through feedback, retros, and post-event notes.
• Use AI tools thoughtfully to accelerate drafting, planning, research, logistics, and project coordination.
• Research vertical based events and opportunities for the Rokt GTM team.

Requirements

• Some experience or demonstrated interest in events, hospitality, marketing, employee experience, project coordination, or operations.
• Strong organizational skills and high attention to detail.
• Clear written and verbal communication skills.
• Bias for action and service mindset.
• Ability to manage multiple moving pieces while staying calm under pressure.
• Comfort working in Google Workspace, spreadsheets, project trackers, and common event or marketing tools.
• AI proficiency.
• Willingness to be hands-on during events, including setup, logistics, and on-site support.
• Ability to travel up to 20% of the time.

Nice-to-Haves

• Experience with tools like HubSpot, Splash, Asana, Ramp, or similar platforms.

Compensation & Benefits

• Target total compensation ranges from $75,000 - $105,000, including a fixed annual salary of $70,000 - $100,000, an employee equity plan grant, a variable target, and world-class benefits.
• Become a shareholder with equity in the company.
• Catered lunch every day and healthy snacks in the office; gym membership.
• 4% dollar-for-dollar 401K matching plan and fully funded premium health insurance.
• Dog-friendly office.
• Extra leave (bonus annual leave, sabbatical leave etc.).
• Offices in New York, Seattle, Sydney, Tokyo and London.