Accounts Payable Analyst

Key Responsibilities

• Own end-to-end invoice processing: 3-way PO matching, approval routing, and payment execution via ACH, wire, check and international wire.
• Review and reconcile non-PO invoices to identify discrepancies in amounts, coding, or supporting documentation, and resolve issues prior to payment processing.
• Review and approve employee expense reimbursements in accordance with company policy, ensuring appropriate documentation and coding.
• Code and reconcile corporate credit card transactions, verifying receipt support and resolving discrepancies with employees.
• Manage vendor onboarding, issue annual 1099 reporting, and serve as the main point of contact for vendor inquiries.
• Support month-end close with cash application, matching of cash transactions, preparation of expense accruals and other journal entries, and assisting with general ledger activity.
• Maintain organized, audit-ready documentation for all AP-related transactions.
• Partner cross-functionally with department leaders to ensure expenses are coded accurately and consistently.
• Support system implementations and process improvements within AP and broader accounting workflows.
• Identify opportunities to improve efficiency, reduce manual work, and strengthen internal controls.
• Collaborate with vendors and employees to resolve payment and reimbursement issues while maintaining a positive working relationship.

Qualifications

• 3–5 years of accounts payable or general accounting experience.
• Strong attention to detail, and organizational skills.
• Experience coding invoices and expenses across departments and GL accounts.
• Familiarity with expense management and credit card platforms.
• Experience working with AP automation and ERP systems, expense platforms, and procurement systems such as Zip and Ramp.
• Strong understanding of invoice processing, 3-way matching, purchase orders, vendor management, expense reporting, and payment processing.
• Experience preparing accruals and reconciliations for month-end close.
• Proficient in Microsoft Excel including pivot tables, VLOOKUPs, and other advance formulas.
• Experience in high volume, fast-paced environment, and able to handle multiple priorities.
• Strong problem-solving mindset with the ability to work through issues independently and escalate when appropriate.

Nice-to-Haves

• Bachelor's degree in Accounting, Finance, or a related field.
• Exposure to multi-entity or international operations.
• Experience supporting implementation of accounting automation tools.
• Experience processing a high volume of invoices on a weekly basis.
• Familiarity with healthcare or health-tech industry accounting requirements.