Workplace Site Coordinator

What You'll Be Working On

• Supports office supply ordering, inventory tracking, and organization of shared spaces.
• Assists with meeting logistics and coordination, food orders, and internal event setup.
• Acts as the point of contact for facilitating essential communication and job specific forms for all Crusoe staff and onsite GC and Primes.
• Serves as a primary point of contact for all Crusoe visitors and Crusoe new hires onsite.
• Manage PPE distribution, supply tracking, and workplace readiness (meeting spaces, break areas, signage).
• Assist with onboarding processes for contractors and visitors (badges, site orientation, compliance checks).
• Orders, stocks, and maintains inventory of office supplies, drinks, snacks. Ensures conference rooms are tidy and stocked with necessary supplies.
• Coordinate site tours for internal and external stakeholders.
• Liaise with vendors for deliveries, catering, janitorial, and other on-site services.
• Support health, safety, and environmental initiatives (signage, compliance checks, reporting hazards).
• Track and document daily operational activities, escalating issues to the Operations Manager as needed.
• Provide general administrative and operational support to ensure seamless site execution.
• Ensure the physical workplace is safe, functional, and aligned with Crusoe brand and standards.
• Maintain cross functional partnership with onsite general construction contractors and other Primes.
• Provides basic receptionist coverage, including greeting visitors and managing incoming and outgoing mail and deliveries.
• Supports New Hire Onboarding preparation, logistics, and day of coordination and facilitation.
• Manages trailer layout and provides backup for desk/team seating assignment and layout.
• Acts as a liaison for Maintenance issues/repairs to the GC.

What You'll Bring to the Team

• 2–4 years of experience in operations, construction support, or facilities coordination.
• Highly organized with strong attention to detail.
• Strong interpersonal skills with the ability to interact with employees, contractors, and external partners and create a welcoming atmosphere in the office.
• Ability to identify and resolve complex issues and work in a fast-paced environment.
• Ability to take initiative and problem solve on the spot.
• Ability to adapt to change and manage multiple simultaneous activities.

Benefits

• Competitive compensation and equity packages
• Restricted Stock Units
• Paid time off, paid holidays & leave of absence programs
• Comprehensive health, dental & vision insurance
• Employer contributions to HSA account
• Paid parental leave
• Paid life insurance, short-term and long-term disability
• Professional development & tuition reimbursement
• Mental health & wellness support
• Commuter benefits (parking & transit)
• Cell phone stipend
• 401(k) Retirement plan with company match up to 4% of salary
• Volunteer time off
• Global travel insurance & emergency assistance
• Daily meals allowance
• Additional perks & programs specific to location