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OctaneOctaneIrving, TX

Dealer Administration Specialist

Dealer Administration Specialist responsible for end-to-end dealer onboarding, enrollment, due diligence, ACH setup, agreement reviews, and record maintenance to support auto/powersports dealership partners. Requires 1-2 years industry experience, bachelor's degree or equivalent, and proficiency with CRM and office tools.

Salary not listed
On-site1+ YOEOther

About the role

Responsibilities

  • Own the dealer onboarding process end-to-end for converted leads from Sales.
  • Create Admin and Login credentials for dealership users.
  • Setup and follow-up for dealer ACH direct deposit for automated funding.
  • Enroll new dealers (incl. buyouts, merges, etc.) into systems so that they can submit applications and fund contracts.
  • Follow-up for, review, and disposition dealer agreements based on requirements set by Dealer Risk.
  • Conduct due diligence reviews on potential dealers to ensure they meet the requirements of Roadrunner’s enrollment criteria and state / federal regulations.
  • Enroll dealers in the pre-qualification program by reviewing the agreement and conducting due diligence.
  • Maintain dealer records including ownership changes, phone number changes, banking information, OEM updates, etc.
  • Monitor dealer ACH Notice of Changes under NACHA operating rules.
  • Qualify dealers for Prequal onboarding for Experian and activate them for Safecheck.
  • Other duties as assigned related to new dealer onboarding/enrollment or administrative maintenance needed in order to deliver top quality servicing for our dealer partners.

Requirements

  • Bachelor’s Degree in Business, Finance, or equivalent degree or equivalent work experience.
  • 1-2 years’ experience in the auto / powersports industry, specifically with experience working with or servicing dealerships.
  • Proficient in applications such as Microsoft Office (Excel, Word), Google Drive, Google Sheets, SalesForce, Slack, e-mail, and able to learn new systems efficiently.
  • Excellent telephone, communication (oral and written), interpersonal and organizational skills.
  • Able to work well under pressure to meet daily and monthly goals while passing quality assurance audits.
  • Ability to multitask, prioritize, and remain diligent to complete all responsible tasks, regardless of work environment (remote or in-office).
  • Strong work ethic and high attention to detail.

Benefits

  • Robust Health Care Plans (Medical, Dental & Vision)
  • Up to 20 Days PTO (Accrued)
  • Generous Parental Leave
  • Retirement Plan (401k with Company Match).
  • Educational Assistance/Tuition Reimbursement up to $3K/year
  • Recreational Safety Benefit
  • Wellhub (Gympass) Wellness Benefit

Skills

Microsoft OfficeExcelGoogle SheetsSalesforceSlackachnachaexperiandue diligencedealer onboarding

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