Executive Assistant to CEO - Ezra

Key Responsibilities

Manage calendar and schedule

• Manage the CEO’s complex calendar, scheduling appointments and meetings across multiple time zones
• Coordinate with internal and external contacts to arrange commitments
• Prioritize and resolve scheduling conflicts, enforcing protected time blocks for deep work and strategic engagement
• Handle communication with cross-functional teams and external partners

Draft and manage correspondence

• Draft and manage correspondence on behalf of the CEO — including emails, Slack, sync requests, and scheduling coordination — with investors, board members, advisors, and strategic partners
• Act as a liaison between the CEO and other executives, board members, and external partners
• Screen and prioritize incoming communications

Coordinate business meetings and travel

• Arrange travel itineraries, including transportation, accommodations, and agendas
• Ensure prep materials are ready in advance of board, executive, and team meetings per the CEO’s review cadence
• Capture action items from key meetings and drive follow-through across stakeholders
• Cross-collaborate with other EAs to plan offsites and events as we scale

Coordinate with the Office of the CEO

• Partner with the Chief of Staff on weekly calendar audits, meeting prep cycles, and priority alignment
• Maintain shared visibility into scheduling changes and commitments via dedicated channels
• Operate as a trusted extension of the Office of the CEO

Administrative support

• Prepare reports, presentations, and other documents
• Manage and maintain records
• Oversee and assist with special projects as assigned

Qualifications/Skills

• 5+ years of experience as an Executive Assistant, preferably supporting a founder or C-suite executive in a fast-paced or startup environment
• Exceptional organizational skills with proven ability to manage multiple priorities under pressure
• Strong written and verbal communication skills, with attention to detail. Clarity, conciseness, and professional tone are non-negotiable
• High emotional intelligence, discretion, and sound judgment
• Google Calendar mastery
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools
• Ability to work independently, anticipate needs, and solve problems quickly

Nice-to-Haves

• Based in Austin, TX, or New York, NY
• Previous experience coordinating with a Chief of Staff or within an Office of the CEO structure
• Genuine interest in AI tooling and a willingness to experiment — familiarity with tools like Granola, Obsidian, Claude, or similar AI-forward productivity platforms is a plus