Accounts Payable Specialist

Responsibilities

• Invoice Management: Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices
• Payment Processing: Schedule and prepare a variety of payment methods including wires, checks, ACH & SafePay
• Conflict Resolution: Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments
• Three-Way Matching: Verify inventory invoices through a three-way match process
• Batch Preparation: Compile and input invoice batches daily into Great Plains and Sage 300 systems
• Vendor Relations: Facilitate vendor set-up and conduct regular maintenance to ensure accuracy
• Sales Tax Review: Assess and review sales tax when necessary, maintaining compliance
• Historical Record Maintenance: Preserve historical records by efficiently scanning and filing documents
• SmartConnect Utilization: Upload accounts payable invoices utilizing SmartConnect for streamlined processing
• Mail Distribution: Handle the distribution of daily corporate mail and manage accounts payable payments
• Journal Entries: Prepare necessary journal entries as the situation requires
• Memo Recommendations: Recommend and process debit or credit memos with appropriate documentation for adjustments
• Expense Report Support: Provide backup in approving Concur expense reports as needed
• Relationship Building: Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness

Requirements

• A minimum of 3 years of experience in high-volume accounts payable processing
• Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering
• Familiarity with Outlook and Gmail, including advanced functions like search and labeling
• Demonstrated knowledge in high-volume electronic invoicing processes
• Ability to analyze financial data and produce insightful reports
• Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite
• Exceptional organizational skills with a proven capacity to prioritize tasks effectively
• Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic
• Strong professional communication skills, both written and verbal
• Ability to thrive in a fast-paced, rapidly evolving organization
• A proactive attitude, ready to take on additional responsibilities as necessary

Benefits

• Extensive Benefit Options (Health, Vision, Dental, Long & Short term Disability) effective after a short waiting period
• Matching 401K program - 100% match on 4%
• Employee Stock Purchase Plan after one year of service
• Flexible Time Off & Company Holidays