Recruiting Coordinator

What you'll do

• Partner with recruiters to anticipate scheduling needs, manage pipeline flow, and align coordination strategy
• Coordinate high-volume, multi-stage technical interviews across multiple time zones, including executive loops and panel presentations
• Resolve scheduling conflicts and logistical blockers quickly to keep hiring processes on track
• Autonomously troubleshoot complex logistical issues to keep the hiring process moving forward
• Manage relationships with Executive Assistants and high-level interviewers to coordinate high-stakes meeting logistics
• Serve as a primary point of contact and provide clear, timely communication to candidates and hiring managers throughout the interview process
• Ensure timely collection of interview feedback to maintain pipeline visibility and support hiring decisions
• Own job postings, requisition management, and status accuracy across ATS and HRIS systems, including Greenhouse, Workday, and Dayforce
• Maintain accurate and up-to-date candidate data across systems to ensure data integrity
• Drive coordination initiatives such as scheduling workflows and communication standards
• Identify gaps and implement improvements to increase efficiency and consistency across hiring operations

What we're looking for

• High School Diploma or GED
• 3+ years of recruiting coordination or equivalent experience in high-growth or fast-paced environments
• Proven ability to resolve issues and make independent working decisions within the area of coordination with minimal supervision
• Strong prioritization skills with the ability to manage multiple tasks with a high level of detail and accuracy
• Experience handling highly sensitive and confidential information while maintaining data integrity
• Excellent communication skills and a deep attention to detail in all professional interactions
• Intermediate or better proficiency with Google Workspace
• Stays up to date with industry trends, recruitment tools, and sourcing techniques to enhance talent acquisition efforts
• Identifies issues affecting recruitment and implements activities to continuously improve internal processes
• Demonstrated ability to influence stakeholders, drive accountability, and operate effectively in ambiguous, high-pressure environments
• Experience leveraging AI tools to transform static workflows into responsive, high-output processes

Office Requirement: 4 days in office per week (onsite-first model)