Tenant Improvement Project Manager

Responsibilities

• Manage tenant improvement projects and related workplace buildout activities in Oakland from early planning through completion, including scope tracking, schedule coordination, budget monitoring, vendor follow-up, and closeout documentation.
• Coordinate with internal stakeholders to gather business requirements, clarify project objectives, document decisions, and translate needs into actionable project plans.
• Partner with landlords, architects, contractors, consultants, and other vendors to support design review, construction planning, permitting coordination, issue resolution, and execution against agreed timelines.
• Maintain project documentation including project plans, meeting notes, action logs, risk and issue trackers, change requests, and status updates so stakeholders have clear visibility into progress and decisions.
• Monitor project milestones, dependencies, and risks; identify issues early; evaluate options; and recommend practical solutions when priorities, timelines, or site conditions change.
• Track project costs against approved budgets, support invoice review and purchase coordination, and escalate potential budget variances or scope changes in a timely manner.
• Support site readiness and operational continuity by coordinating with workplace, IT, security, and other internal partners on move planning, infrastructure needs, access requirements, and handoffs.
• Lead regular project meetings with internal and external partners, communicate next steps clearly, and drive accountability for commitments and deadlines.
• Apply a low-ego, collaborative approach that helps teams work through ambiguity, align on priorities, and deliver shared outcomes.
• Take initiative to move work forward, solve problems with available information, and maintain momentum without waiting for constant direction.
• Focus on outcomes over activity by measuring progress against agreed deliverables, timelines, and business needs.

Qualifications

• Experience managing commercial tenant improvement, workplace construction, facilities capital projects, or similar buildout projects with responsibility for coordination across scope, schedule, budget, vendors, and stakeholders.
• Demonstrated ability to run projects independently, organize multiple workstreams, and deliver high-quality work with limited day-to-day oversight.
• Ability to assess project issues, evaluate identifiable factors, and adapt plans or approaches to resolve varied project challenges.
• Experience working with cross-functional partners and external vendors, including communicating project updates, clarifying tradeoffs, and gaining alignment from stakeholders who may have different priorities.
• Working knowledge of construction project processes such as budgeting, scheduling, vendor coordination, design review, change management, permits, punch lists, and project closeout.
• Strong written and verbal communication skills, including the ability to maintain clear documentation, run effective meetings, and communicate risks, decisions, and next steps succinctly.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and manage several deadlines at once.
• Ability to work effectively in a changing environment, stay composed under uncertainty, and adjust plans as project conditions evolve.
• Demonstrated habit of taking ownership, following through on commitments, and identifying what needs to happen next to achieve the desired outcome.
• Familiarity with workplace, facilities, real estate, or office construction environments with shifting priorities or compressed timelines is helpful.