Accounts Payable Manager

Responsibilities

Accounts Payable Operations

• Supervise and assist in daily processing of vendor invoices across multiple legal entities.
• Ensure invoices are processed accurately, completely, and in accordance with company policies and payment terms.
• Ensure three-way matching of purchase orders, goods receipts, and vendor invoices.
• Review invoice coding for general ledger accounts, departments, projects, entities, and budget classes.
• Manage invoice queues and meet invoice-processing service-level expectations.
• Coordinate weekly payment proposals with Treasury while supporting working-capital objectives and vendor relationships.
• Monitor accounts payable aging.

Vendor Management

• Serve as the primary escalation point for vendor inquiries, account statements, and payment disputes.
• Build relationships with key suppliers and communicate payment status consistently.
• Coordinate resolution of invoice discrepancies with Procurement and operational teams.
• Oversee vendor onboarding documentation, including W-9 or W-8 forms, banking information, tax forms, and certificates of insurance.
• Prepare and complete vendor credit applications.
• Maintain an accurate vendor master and support vendor due-diligence processes.

Team Leadership

• Supervise, coach, mentor, and develop Accounts Payable staff.
• Establish performance expectations and monitor productivity, quality, and timeliness.
• Conduct performance reviews and provide ongoing feedback and coaching.
• Develop cross-training plans to ensure operational continuity and coverage.
• Promote customer service, accountability, collaboration, and continuous improvement.

Process Improvement and Internal Controls

• Identify opportunities to automate invoice processing, approval workflows, and exception handling.
• Support implementation and optimization of AP automation tools, OCR technologies, and ERP workflows.
• Develop and maintain standard operating procedures, desk procedures, and process documentation.
• Ensure compliance with internal controls, segregation of duties, procurement policies, and payment authorization requirements.
• Support internal and external audit requests and remediation activities.
• Monitor key performance indicators and recommend improvements.

Reporting and Analytics

• Prepare and report Accounts Payable metrics, including invoice-processing cycle time, backlog, purchase-order coverage, approval aging, vendor aging, and non-purchase-order invoice volume.
• Provide regular reporting and recommendations to Finance leadership.

Requirements

• Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• Five or more years of progressive Accounts Payable experience, including at least two years supervising or leading AP staff.
• Strong understanding of procure-to-pay processes, invoice matching, vendor management, and payment controls.
• Strong knowledge of internal controls, segregation of duties, and financial compliance.
• Experience implementing process improvements and automation initiatives.
• Excellent organizational skills and ability to manage competing priorities in a fast-paced environment.
• Strong analytical, problem-solving, interpersonal, and communication skills.

Nice-to-Haves

• Experience in manufacturing, mining, energy, industrial, construction, or another asset-intensive industry.
• Experience with ERP systems such as Odoo or NetSuite.
• Experience with AP automation platforms and OCR technologies.