Executive Assisstant

Key Responsibilities

• Manage complex executive calendars, balancing competing priorities and exercising sound judgment to maximize leadership effectiveness.
• Coordinate and schedule meetings, ensuring executives are well prepared with agendas, briefing materials, and relevant documentation.
• Coordinate intricate domestic and international travel, including flights, hotels, ground transportation, itineraries, and contingency planning.
• Prepare, edit, and manage executive correspondence, presentations, reports, communications, and other business documents.
• Serve as a trusted liaison between executives, employees, customers, investors, partners, and other external stakeholders.
• Support Board of Directors meetings, executive leadership meetings, investor updates, customer engagements, and other high-profile events.
• Track action items, follow-ups, and key deliverables across multiple stakeholders to ensure priorities continue moving forward.
• Anticipate executive needs, proactively identify potential conflicts or risks, and resolve issues before they impact business priorities.
• Handle highly confidential and sensitive information with the highest level of professionalism, discretion, and sound judgment.
• Provide on-site executive support during major company events, customer meetings, trade shows, and industry conferences, including occasional travel as required.
• Serve as the primary point of contact for office operations and facilities.
• Oversee office inventory, vendor coordination, ordering supplies, and ensuring the availability of office resources.
• Process and reconcile select employee travel reimbursements in accordance with company policy.
• Assist with special projects, company events, executive initiatives, and other strategic priorities as needed.

Required Qualifications

• 5+ years of experience as an Executive Assistant or in a similar executive support role, with demonstrated experience supporting senior executives in a startup, technology, defense, aerospace, or high-growth environment.
• Must qualify as a U.S. Person as defined by applicable U.S. export control laws and regulations, including ITAR and EAR.
• Experience managing complex executive calendars, travel, meetings, and competing priorities with minimal direction.
• Experience preparing executive-level presentations, reports, correspondence, and business documents.
• Experience coordinating executive meetings, including agendas, briefing materials, action items, and follow-up tracking.
• Strong proficiency with Microsoft Office Suite, Google Workspace, Slack, Microsoft Teams, and video conferencing platforms.
• Demonstrated ability to quickly learn new technologies, including AI-powered productivity tools.
• Willingness to travel occasionally in support of executive meetings, company events, and industry conferences.

Preferred Qualifications

• Experience supporting multiple C-suite executives simultaneously within a startup, technology, defense, or high-growth organization.
• Prior experience in highly disciplined, detail-oriented environments such as finance, legal, consulting, or management consulting.
• Experience managing budgets, invoices, procurement activities, or vendor relationships.
• Familiarity with expense management platforms such as Concur, Expensify, Navan, or Ramp.
• Demonstrated interest in AI tools that enhance executive productivity and organizational effectiveness.
• Exceptional organizational skills with meticulous attention to detail and the ability to manage multiple competing priorities simultaneously.
• Excellent written and verbal communication skills, including drafting professional correspondence and executive-level communications.
• High level of integrity, discretion, and professionalism in managing highly confidential and sensitive information.

Skills & Attributes

• Proactive operator who anticipates needs before they arise and removes obstacles without being asked.
• Trusted partner with the discretion and judgment to handle sensitive information and navigate complex stakeholder relationships.
• Exceptionally organized, managing multiple competing priorities and deliverables simultaneously without losing quality.
• Strong communicator across all levels of the organization, both written and verbal.
• Adaptable and calm under pressure, maintaining composure when priorities shift rapidly.
• Resourceful problem-solver who finds practical solutions independently.
• Mission driven, with a genuine interest in and respect for Noda's defense mission.

Benefits & Perks

• Comprehensive medical, dental, and vision plans.
• 401(k) Retirement Savings Plan to invest in your long-term retirement goals + Company match.
• Equity grants for new hires.
• Unlimited PTO.
• 11 Paid holidays.
• Extremely generous company holiday calendar, including a holiday hiatus in November & December.
• Generous Parental Leave.
• Military Leave for annual training or service requirements.
• FSA, DCFSA, HSA.
• Professional Development Opportunities.
• Access to One Medical.
• Mental Health Resources: We provide free mental health resources 24/7 including therapy and more.