Workplace Project Manager

What You'll Do

Global Special Projects

• Project manage Workplace's global special projects: health & safety (H&S) programming, global design standards, global emergency response programming, Workplace Violence Prevention Plans (WVPPs), and sustainability programming across Harvey's office portfolio.
• Partner with Security, HR, Legal, and regional Workplace leads to build and roll out emergency response plans and WVPPs that meet local regulatory requirements while staying consistent with Harvey's global standards.
• Maintain and evolve global design standards (furniture, finishes, signage) so offices feel consistently "Harvey" as we scale into new markets.
• Drive sustainability initiatives across offices - vendor and materials selection, energy and waste programs - and track progress against goals.
• Own the global rollout of Workplace tooling and software - evaluating, piloting, and implementing platforms like desk booking, occupancy, and ticketing, and driving stakeholder training and adoption.
• Own global and national vendor contracts (F&B, janitorial, plants, and similar categories) - procurement, negotiation, and the master vendor relationship - while regional workplace managers own the day-to-day relationship, performance, and feedback in their offices.

Global Playbook & Portfolio Management (Moves & Openings)

• Build and maintain the FDOB checklist and playbook that regional workplace leads execute against for satellite moves, expansions, and new-office openings.
• Own the portfolio-level calendar tracking when and where expansions and new offices are happening across the org, so Workplace can sequence and resource projects appropriately.
• Step in to lead a move, opening, or buildout directly where a region doesn't yet have an established workplace manager, or where the existing regional team doesn't have the bandwidth - expect this to be a shrinking share of the role over time as regional coverage matures.
• Coordinate with IT, Security, and AV to keep day-one readiness standards current in the playbook, so regional teams can deliver consistently without you running each project personally.

Program Management

• Build and maintain project plans, schedules, and budgets across global programs and the FDOB playbook; track milestones, dependencies, and risks, and communicate status clearly to stakeholders and leadership.
• Maintain the portfolio-level view across all in-flight and planned moves, openings, and buildouts, flagging sequencing and resourcing risks to leadership.
• Manage vendor relationships tied to your global contracts and programs, holding them accountable to schedule and quality.
• Report to the Global Workplace Operations Manager to ensure every program and playbook meets Harvey's workplace standards and sets regional teams up for smooth steady-state operations.

What You Have

• 5+ years in workplace operations, program management, or project management, with experience leading cross-functional programs such as health & safety, emergency preparedness, sustainability, or systems/tooling rollouts.
• Strong program design and playbook-building instincts - you'd rather build a system and standard that others execute against well than run every project yourself.
• Experience managing vendor and procurement relationships at a national or global scale.
• Strong command of project management fundamentals - scope, schedule, budget, risk, and stakeholder communication.
• Experience partnering with (not necessarily owning) construction, real estate, or facilities teams on office moves or buildouts.
• Excellent organizational and communication skills; you keep complex, fast-moving programs on track and everyone informed.
• Comfort with ambiguity and a hands-on, get-it-done approach.
• Based in New York and able to work on-site at our NYC office, with willingness to travel to other sites as projects require.

Nice to Have

• Experience building or administering H&S programs, emergency response plans, or WVPPs.
• Experience with sustainability program design or reporting.
• Familiarity with project / workplace tools - e.g., Asana, Smartsheet, Envoy, OfficeSpace.
• Experience building playbooks or programs that scale across a distributed, multi-region team.