Executive Business Partner

Responsibilities

• Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants.
• Partner with other admins and senior leaders to align calendar availability and ensure the Executive is available for any necessary meetings, while balancing managerial and personal demands.
• Plan and execute on-site and off-site meetings, dinners, and events, including for Executive with customers.
• Arrange domestic and international travel arrangements.
• Prepare monthly expense reports, and coordinate other documentation, where needed.
• Coordinate special projects as needed.
• Serve as the face of Dropbox on behalf of your lead and act as a liaison, building great relationships with internal stakeholders and external contacts.
• Partner with the admin community to ensure necessary coverage for full leadership team and set operating standards for the organization.

Requirements

• Bachelor's Degree or equivalent field experience with 6+ years experience in an administrative support role.
• Experience with heavy calendaring for multiple executives and teams.
• Event planning experience.
• Ability to travel up to 50%.
• Great communication skills and the ability to work effectively with a spectrum of personalities.
• Strong Google calendar/e-mail/doc skills.
• Ability to juggle many projects and priorities at once in an organized manner.
• Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail.
• Track record of consistently going above and beyond with a proactive mindset.
• Ability to maintain composure and sense of humor in high-pressure situations.
• Admin peer support experience and has worked on an Admin team of at least 20+.
• Passion for Dropbox and helping your leads and their teams as they scale.

Preferred Qualifications

• Experience working in tech.
• Experience working with a product team.
• Experience working with a go-to-market/customer-facing team.
• Project or program management experience.

Durable Skills

• Awareness: Understand yourself and others.
• Judgment: Evaluate information and make decisions in complex situations.
• Adaptability: Learn, adjust, and stay effective through change.
• Connection: Communicate, collaborate, and build trust.