Contract Accounts Payable Coordinator

Responsibilities

• Process incoming invoices with speed and accuracy, ensuring correct vendor setup, GL coding, and department allocation
• Review invoices for completeness and follow up on missing or incorrect information
• Monitor the AP inbox and route questions or requests to the appropriate internal stakeholders
• Onboard new vendors in our accounting system and maintain up-to-date vendor records
• Respond to vendor inquiries with clear, professional communication
• Match invoices to agreements or supporting documentation when applicable
• Reconcile vendor statements against AP records and flag discrepancies
• Reconcile corporate credit card transactions and investigate declined charges
• Support weekly payment runs by preparing payment batches and updating trackers
• Maintain organized digital records to support audits, reporting, and month-end close
• Assist with light month-end activities, including invoice compilation for accruals
• Contribute to ongoing AP process improvements and data clean-up initiatives

Requirements

• Mid-level AP experience (not entry-level)
• Solid grasp of accounting fundamentals, including accruals and prepaid amortizations (degree not required if gained through hands-on experience)
• Strong attention to detail and a high bar for data accuracy
• Clear, professional written communication skills
• Comfort managing routine, deadline-driven work in a remote environment
• Willingness to ask questions, flag issues, and escalate appropriately
• Enjoy structured, process-driven work and take pride in getting the details right
• Stay organized and calm when handling a steady flow of tasks
• Communicate proactively and follow through consistently

Nice-to-Haves

• Startup experience
• Experience with Ramp, especially Ramp Bill Pay