Recruiting Coordinator

Key Responsibilities

• Own interview coordination end-to-end: Schedule and manage complex, multi-stakeholder interviews across virtual and in-person formats, time zones, and roles - with zero dropped balls.
• Deliver a white-glove candidate experience: Serve as the primary point of contact for candidates throughout the interview process, ensuring every touchpoint is responsive, clear, and reflects Fluidstack’s standards.
• Keep the machine running: Proactively anticipate and resolve scheduling conflicts, logistical issues, and process bottlenecks before they become problems.
• Maintain data integrity: Own accurate, up-to-date candidate records and workflow tracking in the ATS. Clean data is non-negotiable - it drives the decisions that matter.
• Support the TA team operationally: Partner with TA Partners and Sourcers on administrative and operational tasks that keep pipelines healthy and hiring moving at pace.
• Identify and improve: Spot friction in the process, flag it, and help build better workflows. Leave every system you touch better than you found it.

Focus/What We Value

• Flawless execution: You sweat the details, run a tight process, and take pride in getting it right every time.
• Speed and ownership: You move fast, stay ahead of problems, and take full accountability for your work.
• Candidate-first mindset: You understand that every candidate interaction shapes how people perceive Fluidstack.
• Builder mentality: You create structure where none exists, document what you learn, and leave the function better than you found it.
• Low ego, high curiosity: You value continuous learning over being right.
• Clear communication: You write and speak with precision.

Requirements

• 1–2+ years of recruiting coordination, administrative, or operations experience - ideally in a fast-paced tech or startup environment.
• Exceptional organizational skills - you can manage high volumes of moving parts across multiple roles simultaneously without losing quality or urgency.
• Strong written and verbal communication skills - you’re responsive, professional, and clear in every interaction.
• Hands-on experience with ATS platforms and scheduling tools; familiarity with Greenhouse, Ashby, or similar is a plus.
• High attention to detail and a low tolerance for data errors.
• Proven ability to operate autonomously in a fast-moving environment, prioritize competing demands, and maintain composure under pressure.

Benefits

• Competitive total compensation package (cash + equity).
• Retirement or pension plan, in line with local norms.
• Health, dental, and vision insurance.
• Generous PTO policy, in line with local norms.
• The base salary range for this position is $100,000 - $125,000 per year, depending on experience, skills, qualifications, and location.