Senior Business Operations Manager
Embedded executive support role for the product leadership team at ZoomInfo. Manages leadership meetings, cross-team coordination, action tracking, culture initiatives, and complex calendars for multiple senior leaders.
What You'll Do
Keep the Leadership Team Running
- Help run recurring meetings that keep the CPO and staff aligned (staff meetings, reviews, check-ins)
- Coordinate agendas with the right people ahead of time
- Ensure materials are prepared and accessible
- Keep meetings on track and ensure they are worth having
Connect the Right People
- Develop a feel for when someone on the leadership team needs to be looped in
- Identify when two people need time together
- Act as connective tissue across the team
Make Sure Information Travels
- Track action items from leadership meetings
- Follow up where needed
- Help communicate key updates to the broader product org in a timely, clear way
Be a Culture Setter
- Plan team events, offsites, and office gatherings
- Recognize people during big moments (wins, milestones, life events)
- Plan and coordinate leadership offsites and org-wide events
- Manage logistics from venue to agenda
Executive Support—Done with Judgment
- Manage complex calendars across multiple leaders
- Coordinate domestic and international travel
- Handle logistics that let the leadership team focus on the work
- Exercise judgment on priorities and protect leaders' time
What You'll Bring
- 4+ years of experience providing executive support to senior leaders, ideally supporting a team rather than a single executive
- Experience helping run leadership meetings—agendas, prep, notes, and follow-through on action items
- Strong written communication: clear, concise, no fluff
- Highly organized with great attention to detail across multiple moving pieces
- High degree of discretion; trusted with sensitive information about the org, its people, and its strategy
- Experience with event planning, offsites, or team programming a plus
Who You Are
- Embedded, Not Arm's-Length: In the room, in the calendars, in the conversations
- A Step Ahead: See what's coming, act on it, close the loop without being asked
- Clear Communicator: Communicate in a way that gets things resolved fast
- Diplomatic Backbone: Tell a VP no gracefully, protect priorities without being precious
- Built for Fast: Operate well inside a fast-moving environment, recalibrate without drama
- Genuinely Brings People Together: Care about the team, notice when someone deserves recognition, contribute to a connected culture
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