Finance and Business Operations Lead

Key Responsibilities

Tools & Vendor Administration

• Support tool procurement and onboarding, and maintain ongoing vendor relationships in partnership with the teams those vendors serve
• Research and analyze vendors, tools, and partners relevant to strategic initiatives; bring structured recommendations to leadership
• Track subscription costs, flag redundancies, and manage renewals proactively

Financial Operations

• Track budgets across teams, approving reimbursements, and flag variances before they become problems
• Prepare financial reporting support, investor reporting, and board materials in coordination with the Strategy & Operations Senior Manager and COO
• Manage invoice routing and expense reconciliation in coordination with our Operations Admin and our fractional finance team
• Coordinate with the Recruiting team, our fractional finance team, and members of the leadership team to develop funding plans for headcount to support company strategy

Business Stewardship

• Build automations and AI integrations into processes, where appropriate
• Own business insurance end-to-end, including managing annual renewal cycles across all policy types (D&O, E&O, general liability, cyber, and others), maintain broker relationships, ensure applications are accurate, flag coverage gaps proactively
• Coordinate with partners on tax compliance ensuring deadlines are met
• Serve as a part of the broader Operations team to support cross-functional work

Requirements

• 6-8 years of operations experience at a high-growth startup, with significant time spent building 0 → 1 process
• Thinks AI-first and aims to leverage technology to solve scaling challenges
• Think in systems: when you see a recurring problem, you build something that makes it not recur
• Can hold strategic and operational work simultaneously and understand working on a small team requires both
• Are comfortable operating in a high agency, low ego environment where we move quickly and focus on results
• Have owned vendor relationships and financial operations with enough depth to not need hand-holding on routine decisions

Nice-to-Haves

• Experience representing an operations function to leadership or cross-functional stakeholders
• Familiarity with Ramp, Quickbooks, Rippling, Ironclad, Linear, Notion, Zapier, or similar tools
• Background spanning operational systems, vendor management, and financial operations
• Experience building operational infrastructure in a company that didn't have it yet

Compensation

• Base salary range: $136,000 – $184,000 per year
• Equity will be considered in the total compensation package