Administrative Business Partner, OpenAI for Government & Global Affairs

Responsibilities

• Build strong connections within Global Affairs and OpenAI for Government, facilitating coordination on high-stakes projects.
• Manage calendars, scheduling, and logistics for leaders across classified and unclassified engagements, including interagency meetings, secure briefings, and external meetings.
• Share information clearly, adapting communication styles for audiences from Cabinet-level officials to agency staff.
• Operate with discretion, optimizing processes, flagging risks, and handling sensitive information securely.
• Serve as execution lead for events, government workshops, sponsorships, training, and customer meetings.
• Work with stakeholders in Washington, DC office for on-site visits.
• Act as strategic operations partner for National Security team, managing operating cadence, planning, travel, and communications.
• Partner with chief of staff to develop annual planning calendar, coordinate milestones for budgets, offsites, summits, recruiting.
• Own team information architecture (Notion, shared drives, templates, org charts, FAQs, distribution lists).
• Keep onboarding materials current and track headcount growth needs.
• Initiate teambuilding activities like happy hours, trainings, off-sites.

Requirements

• 4-7 years of experience in executive support role or similar.
• 2-3 years managing complex scheduling, logistics, high-level meetings with government/defense leaders, including clearances and sensitive information.
• Experience working with multiple leaders.
• Experience in high-growth startup or similar.
• Managed and optimized busy calendars.
• Exceptional attention to detail, anticipating issues, flawless execution for events/meetings.
• Exceptional communication skills, tailoring messages to audiences.
• Ability to motivate teams, drive accountability.
• Proven ability to build processes and operational systems in fast-moving environments.
• Professionalism, discretion, independent operation.
• Fluent in Google Calendar, Docs, Sheets, Gmail, and modern productivity software.
• Interest in AI technology.

Nice-to-Haves

• Experience leveraging AI tools.