Payroll Manager

Responsibilities

Payroll Processing & Compliance

• Oversee accurate and timely payroll operations, including gross pay calculations, deductions, retroactive adjustments, and retirement contributions.
• Ensure compliance with applicable laws, IRS regulations, and internal policies.

Systems & Data Oversight

• Maintain, audit, and update HR and payroll systems.
• Identify and resolve discrepancies in collaboration with IT and vendors.
• Ensure data integrity for employee records, benefits, taxes, and annuities.

Accounting & Financial Reporting

• Manage month-end payroll accounting, including journal entries and financial statements in NetSuite.
• Coordinate payroll-related audits and reporting for retirement funds, annuities, and benefits.

Communication & Support

• Provide technical training and support to staff.
• Respond to employee and external agency inquiries.
• Prepare and distribute payroll-related materials, employment verifications, and audit responses.

Research & Regulatory Updates

• Monitor and analyze legislative changes affecting payroll, retirement, health benefits, and tax codes.
• Assist with policy implementation and system updates to maintain compliance and efficiency.

Leadership & Training

• Train, mentor, and provide work direction to payroll staff.
• Plan and conduct workshops and technical training on payroll processes and compliance.

Payroll Operations & Oversight

• Perform complex payroll calculations.
• Oversee the input, coding, adjustment, and reconciliation of timesheets, forms, and applications.

Regulatory Compliance & Confidentiality

• Interpret and apply relevant laws, regulations, and policies.
• Maintain cooperative working relationships and handle sensitive information with discretion.
• Prepare financial and statistical payroll records and reports.

Requirements

• Strong knowledge of payroll administration, month-end accounting processes, journal entries, financial statements, and comprehensive accounting reports.
• In-depth understanding of payroll, retirement systems, tax withholding, and employee benefits regulations, including 401(k), IRC 125, and HSA.
• Experience preparing, maintaining, verifying, auditing, and processing payroll records and reports.
• Excellent oral and written communication skills.
• 3–5 years of experience processing payroll with ADP Workforce, including hourly and salaried employees.
• 3–5 years of experience with international payroll and working knowledge of PEO/EOR systems.
• 3–5 years of accounting month-end experience, including procedures, journal-entry preparation, NetSuite, financial statements, and comprehensive accounting reports.
• Ability to work in the office Monday through Thursday each week.
• Associate’s degree with coursework in accounting, business, or a related field.

Compensation & Benefits

• Base salary range: $136,000–$170,000 USD for this full-time position in California.
• Eligible compensation packages may include base salary, equity, and benefits.
• Benefits may include comprehensive health, dental, and vision coverage; retirement benefits; a learning and development stipend; generous PTO; and potentially a commuter stipend.