Executive Assistant to CEO - Ezra
Austin, TXNew York, NYHybrid5+ YOE
Summary
Supports Ezra's CEO by managing complex calendar across time zones, coordinating travel and meetings, drafting executive communications with investors and partners, and partnering with Chief of Staff on priorities. Requires 5+ years EA experience, exceptional organization, and communication skills.
About the role
Key Responsibilities
Manage calendar and schedule
- Manage the CEO’s complex calendar, scheduling appointments and meetings across multiple time zones
- Coordinate with internal and external contacts to arrange commitments
- Prioritize and resolve scheduling conflicts, enforcing protected time blocks for deep work and strategic engagement
- Handle communication with cross-functional teams and external partners
Draft and manage correspondence
- Draft and manage correspondence on behalf of the CEO — including emails, Slack, sync requests, and scheduling coordination — with investors, board members, advisors, and strategic partners
- Act as a liaison between the CEO and other executives, board members, and external partners
- Screen and prioritize incoming communications
Coordinate business meetings and travel
- Arrange travel itineraries, including transportation, accommodations, and agendas
- Ensure prep materials are ready in advance of board, executive, and team meetings per the CEO’s review cadence
- Capture action items from key meetings and drive follow-through across stakeholders
- Cross-collaborate with other EAs to plan offsites and events as we scale
Coordinate with the Office of the CEO
- Partner with the Chief of Staff on weekly calendar audits, meeting prep cycles, and priority alignment
- Maintain shared visibility into scheduling changes and commitments via dedicated channels
- Operate as a trusted extension of the Office of the CEO
Administrative support
- Prepare reports, presentations, and other documents
- Manage and maintain records
- Oversee and assist with special projects as assigned
Qualifications/Skills
- 5+ years of experience as an Executive Assistant, preferably supporting a founder or C-suite executive in a fast-paced or startup environment
- Exceptional organizational skills with proven ability to manage multiple priorities under pressure
- Strong written and verbal communication skills, with attention to detail. Clarity, conciseness, and professional tone are non-negotiable
- High emotional intelligence, discretion, and sound judgment
- Google Calendar mastery
- Proficiency in Google Workspace, Slack, Zoom, and other productivity tools
- Ability to work independently, anticipate needs, and solve problems quickly
Nice-to-Haves
- Based in Austin, TX, or New York, NY
- Previous experience coordinating with a Chief of Staff or within an Office of the CEO structure
- Genuine interest in AI tooling and a willingness to experiment — familiarity with tools like Granola, Obsidian, Claude, or similar AI-forward productivity platforms is a plus
Skills
Google CalendarGoogle WorkspaceSlackZoomObsidianGranolaClaude