Senior Payroll Specialist

What You'll Be Working On

• Process end-to-end biweekly payroll for 1,500+ multi-state U.S. employees, ensuring accuracy, timeliness, and compliance with all federal, state, and local regulations.
• Provide support and troubleshoot discrepancies for the non-exempt population ensuring hours worked are reported and approved in a timely manner.
• Review, validate, and reconcile payroll inputs including new hires, terminations, promotions, bonuses, commissions, equity events, PTO, leave of absence payments, and other earnings and deductions.
• Audit payroll data to identify and resolve discrepancies before payroll is finalized.
• Partner with People Operations, Benefits, Total Rewards, Finance, and Accounting to ensure payroll changes are processed accurately.
• Ensure compliance with wage and hour laws, payroll tax regulations, garnishments, and other statutory requirements.
• Support payroll tax filings, year-end activities, W-2 processing, and payroll audits.
• Reconcile payroll-related general ledger accounts and assist Accounting during monthly and quarterly close.
• Manage payroll inquiries from employees with professionalism, discretion, and excellent customer service.
• Maintain payroll documentation, standard operating procedures, and internal controls.
• Identify opportunities to automate manual processes and improve payroll efficiency as the company continues to scale.
• Support payroll-related projects including system implementations, process improvements, acquisitions, and international expansion as needed.
• Partner with HR Systems to ensure employee data integrity across Workday and payroll platforms.

What You'll Bring to the Team

• 7+ years of payroll processing experience, including ownership of full-cycle U.S. payroll.
• Experience processing payroll for multi-state employee populations in a high-growth or fast-paced environment.
• Strong understanding of federal, state, and local payroll tax regulations, wage and hour laws, and payroll compliance requirements.
• Experience with Workday HCM and ADP Payroll or other enterprise payroll systems (Rippling, Deel, CloudPay, etc.).
• Exceptional attention to detail with strong analytical and problem-solving skills.
• Ability to manage multiple priorities while consistently meeting payroll deadlines.
• Strong reconciliation, auditing, and data validation skills.
• Excellent communication skills with the ability to partner effectively across HR, Finance, Accounting, and employees at all levels.
• High degree of integrity and ability to handle confidential information with discretion.
• Proficiency in Microsoft Excel, including lookups, pivot tables, and payroll data analysis.

Bonus Points

• Certified Payroll Professional (CPP) certification.
• Experience supporting payroll for public or pre-IPO companies.
• Experience processing equity-related payroll transactions (RSUs, stock options, ESPP).
• Familiarity with international payroll coordination.
• Experience with payroll process automation and continuous improvement initiatives.
• Experience supporting SOX controls and audit requirements.
• Experience working within Workday HCM and Workday Payroll.

Benefits

• Competitive compensation and equity packages
• Restricted Stock Units
• Paid time off, paid holidays & leave of absence programs
• Comprehensive health, dental & vision insurance
• Employer contributions to HSA account
• Paid parental leave
• Paid life insurance, short-term and long-term disability
• Professional development & tuition reimbursement
• Mental health & wellness support
• Commuter benefits (parking & transit)
• Cell phone stipend
• 401(k) Retirement plan with company match up to 4% of salary
• Volunteer time off
• Global travel insurance & emergency assistance
• Daily meals allowance
• Additional perks & programs specific to location

Compensation Range

Compensation will be paid in the range of up to $130,000 - $155,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicant's knowledge, education, and abilities, as well as internal equity and alignment with market data.