Responsibilities

Develop and improve procedures for leadership and program staff to implement tracking and reporting to gauge progress, identify gaps in the portfolio, and assemble data on areas of scientific interest.
Design, perform and complete research projects, applying scientific knowledge to each project, and provide a detailed summary of goals and scope, milestones and go/no go decision points.
Work with staff to assist and conduct management and administrative analysis; evaluate procedures, policies, processes and systems for the purpose of improving efficiency.
Analyze program activities, via internal systems and/or NIH systems, to identify issues and develop recommendations for improvement.
Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff and update and maintain spreadsheets of relevant information.
Research and evaluate the operation of the organization's scientific programs.
Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
Work with staff on the concept development, planning, execution and support of all project-related activities.
Organize and maintain project documentation and communications; track project progress using project management tools.
Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information.
Request information from and provide responses to principal investigators, program staff and others on scientific and programmatic issues.
Research, interpret and summarize background materials from a variety of scientific sources.
Conduct literature searches in PubMed, Web of Science and other information sources; manage references using bibliographic software.
Conduct search for material for a specific programmatic need, using a database to search for material in many cases.
Organize and analyze reports in a scientific area as assigned.
Read, interpret, analyze and condense material from a variety of sources for presentation.
Create scientific search criteria for locating scientific, program and related information on the internet and other means, including literature and database searches.
Compile data and create and prepare graphs, slides and presentations.
Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary.
Organize existing slides/presentations/talking points into a functional database/library.
Design, develop and maintain databases, Listservs, spreadsheets, PowerPoint presentations and other computer applications.
Collect, read, interpret, analyze and condense material from a variety of sources and prepare reports of data analysis for presentation.
Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts and graphs for conferences, committee, meetings, workshops and group updates.
Perform logistical planning of various scientific meetings, lectures, workshops.
Attend meetings, training and conferences in support of program initiatives.
Draft, review and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters and reports.
Plan, organize and participate at a senior level in technical meetings and consultations.
Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests and participants, registration and meeting logistics.
Prepare and give formal presentations for division leadership and other interest groups.
Coordinate with strategic project leaders on the logistics of annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences or electronic meetings.

Requirements

Bachelor's Degree minimum education requirement
Field of Study: Business Management and Administration, Community and Public Health
Proficiency with Microsoft Office Suite, PowerPoint, SharePoint
Strong writing and reporting skills
Experience conducting scientific portfolio analyses, literature reviews, and data synthesis
Experience developing presentations, graphs, spreadsheets, dashboards, and data visualizations
Experience tracking project milestones, action items, deliverables, and program progress through maintenance of databases, spreadsheets, and project management tools
Experience supporting the planning, coordination, and evaluation of scientific programs, research initiatives, workshops, and strategic activities
Experience preparing scientific and technical reports, analytical summaries, briefing materials, and other programmatic documentation

Nice-to-Haves

Experience with PubMed, Web of Science, and bibliographic software
Experience with NIH systems and extramural research initiatives