What you’ll do

Support full lifecycle of proposal development for commercial and government customers, including federal and state procurements (RFPs, RFIs, RFQs, ITB).
Lead cross-functional proposal teams to meet strict deadlines and ensure compliance with solicitation requirements.
Ensure proposals meet all technical, legal, and regulatory requirements, including customer-specific guidelines.
Develop compelling, compliant, and tailored proposal content that clearly articulates Machinify’s value proposition.
Collaborate with legal, finance, operations, and subject matter experts to gather and synthesize information into cohesive responses.
Support proposal reviews, approvals, and final submission processes, including electronic portals.
Ensure proposal process follows Machinify’s format.
Maintain proposal content library, including boilerplate content and reusable assets.
Conduct regular content reviews with subject matter experts in Machinify’s proposal management tool, including post-submittal updates.
Ensure confidentiality and compliance with information security protocols throughout the proposal process.

Role Requirements

Bachelor’s degree in business, marketing, communications, or related field (or equivalent experience).
Strong business acumen with the ability to quickly learn, align with, and communicate Machinify’s business.
Exceptional writing, editing, and communication skills with the ability to translate technical content into persuasive narratives.
Strong written communication proficiency, including technical and professional writing/editing, as well as developing presentation materials.
Minimum 2 years of experience in proposal writing (equivalent experience may be considered).
Strong project management skills, including scheduling, resource coordination, decision-making, continuous process improvement, and milestone tracking.
Strong analytical and critical thinking abilities with a process-oriented mindset.
Experience leading multiple simultaneous projects under tight deadlines and shifting priorities.
Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
Experience in healthcare is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Demonstrate initiative, adaptability, and innovation to drive excellent results.