What You'll Do

Manage daily office operations including vendor relationships, supplies, mail/packages, and facility maintenance
Serve as the main point of contact for building management, service providers, and office-related employee questions
Coordinate meetings, schedules, and team events/catering for onsite staff
Manage office events calendar and partner closely with our Employee Experience Manager on company wide events
Support executive scheduling and on-site needs, including preparing for leadership visits and hosting
Partner with IT and People Ops on office setup and safety protocols
Own security procedures and emergency plans
Maintain current office policies and procedures
Process office expense orders and submit invoices
Help create a welcoming office environment that reflects our culture

What We're Looking For

3+ years of experience in office management, executive support, or a similar role
Comfortable managing multiple priorities in a fast-moving environment
Professional presence and strong judgment — you'll have regular visibility with senior leadership
Ability to handle confidential information with discretion
Strong organizational and project management skills
Excellent communication and interpersonal abilities
Proficiency with Google Workspace or Microsoft Office
Able to commute to our Miami office at least 3 times a week
Flexibility to occasionally work outside standard hours for events
Ability to lift and move supplies up to 25 lbs for event setup