# Manager, Fundraising & Special Events
**Company:** [Projecthealthyminds](https://hotfix.jobs/companies/projecthealthyminds)
**Location:** New York, NY
**Salary:** $80K-$100K
**Experience:** 5+ years
**Skills:** Salesforce, Monday.Com, Zkipster, CRM, Project Management Tools, Event Management Platforms, Google Drive
**Posted:** 2026-01-22
> Manages logistics, production, and execution of nonprofit fundraising events including vendor coordination, guest experience, and donor stewardship. Supports fundraising strategy through prospect research, CRM tracking, and post-event follow-ups. Requires 5-7+ years in events or nonprofit fundraising.
## Job Description
## Responsibilities

### Event Planning & Production Support
- Work closely with the Senior Strategic Events, Fundraising & Production Lead to execute the full Project Healthy Minds events calendar, including signature fundraisers, salon & parlor events, corporate activations, and wrap-around programming events.
- Support end-to-end production, including timelines, run-of-show drafts, vendor coordination, venue walkthroughs, deliveries, load-in/out schedules, staffing plans, and onsite event management.
- Manage logistics for smaller events independently, serving as the day-to-day lead under the Senior Strategic Events, Fundraising & Production Lead's strategic direction.
- Assist with event design & vendor sourcing.
- Maintain strong relationships with event production companies, A/V teams, rental partners, caterers, printers, photographers, and transportation/lodging partners.
- Track vendor deliverables, deadlines, and invoices; support budget reconciliation.

### Guest Experience & Donor Stewardship
- Ensure a seamless guest experience across invitation, registration, arrival, program, and post-event follow-up.
- Support thoughtful stewardship practices, including personalized follow-up, recognition touchpoints, and donor engagement tracking.

### Project Management & Internal Coordination
- Manage guest lists, RSVP tracking, seating charts, and check-in tools in close collaboration with the Revenue team.
- Support talent, speaker, and guest communications, including event prep materials, schedules, and hospitality.
- Support creation and maintenance of detailed event project plans, production schedules, and internal workstreams.
- Support the creation of briefing documents, scripts, call sheets, run-of-shows, floor plans, and internal memos.

### Fundraising & Development Support
- Partner with the Revenue team to support sponsorship deliverables and activation needs.
- Assist with solicitation materials, sponsor fulfillment, and post-event stewardship touchpoints.
- Help prepare reporting, recaps, and metrics for internal and external audiences.
- Support prospect research related to events and cultivation efforts, including identifying, qualifying, and briefing potential donors, sponsors, and hosts in partnership with the Development Operations teams.
- Assist with building and maintaining prospect pipelines tied to events, including tracking engagement history, relationships, and next steps in the CRM.
- Prepare concise donor and prospect briefing materials (profiles, talking points, giving context) to support senior leadership, board members, and hosts.
- Support pre and post-event fundraising strategy by helping identify follow-up opportunities, stewardship priorities, and cultivation pathways stemming from event engagement.

## Requirements
- 5–7+ years of experience in special events, production, nonprofit fundraising events, or related fields.
- Strong project management skills -- you love a timeline, a tracker, and a well-organized Google Drive.
- Comfort working with vendors, production teams, and high-profile stakeholders.
- A proactive, “no job too big or too small” attitude; willingness to dive in at every level of execution.
- Excellent communication skills, professionalism, and discretion when working with VIP guests, donors, and partners.
- Strong aesthetic sensibility and interest in design, culture, talent, and storytelling.
- Ability to thrive in a fast-moving environment with shifting priorities.
- A passion for mental health and the mission of Project Healthy Minds.

## Nice-to-Haves
- Experience with CRM, project management, guest list platforms, or event management tools (e.g., **Salesforce**, **Monday.com**, **Zkipster**).

## Compensation
- Annual salary: $80,000 - $100,000
- Competitive medical, dental, and vision benefits
- Paid holidays and generous PTO
- Life insurance
- Short-term and long-term disability
- Spring Health mental healthcare
- Commuter benefits
- Perks at Work
**Apply:** https://hotfix.jobs/jobs/manager-fundraising-special-events-at-projecthealthyminds-8cbed76a-dde8-4879-9c2b-af6828080479
**Canonical:** https://hotfix.jobs/jobs/manager-fundraising-special-events-at-projecthealthyminds-8cbed76a-dde8-4879-9c2b-af6828080479