# Recruiting Coordinator

**Company:** [Fractional AI](https://hotfix.jobs/companies/fractional-ai)
**Location:** San Francisco, CA
**Role:** Recruiting
**Salary:** $90k – $120k/yr
**Experience:** 3+ years
**Skills:** recruiting coordination, recruiting operations, ATS, Ashby, Greenhouse, lever, AI Tools, Process Improvement, calendar management, stakeholder coordination
**Posted:** 2026-07-16

> Own the operational heartbeat of recruiting at Ode by managing candidate experience, complex interview scheduling, onsite logistics, and building scalable AI-powered systems and automations. Requires 3-5 years in recruiting operations or coordination, exceptional organization, systems thinking, and enthusiasm for using AI to improve hiring processes.

## Job Description

## What You'll Do
- Own every operational touchpoint throughout the interview process. From scheduling interviews to coordinating offers, ensure every candidate feels informed, welcomed, and cared for.
- Coordinate complex interview schedules across executives, hiring managers, and candidates while balancing speed, quality, and candidate preferences. Anticipate conflicts, solve last-minute issues, and ensure interviews run seamlessly.
- Own every detail of our in-person interviews—from greeting candidates and preparing interview rooms to coordinating lunches and ensuring interviewers are ready.
- Identify bottlenecks and improve recruiting operations. Create documentation, standardize workflows, improve scheduling processes, and continuously refine how the team works.
- Experiment with AI tools and automation to eliminate repetitive work, streamline coordination, improve communication, and create better experiences for candidates and recruiters.
- Regularly improve processes by asking how to make things easier, what can be automated, where candidates experience friction, and how to make the process more thoughtful. Treat recruiting operations like a product that's never finished.

## What You Bring
- 3–5 years of experience in recruiting coordination, recruiting operations, or executive operations.
- Exceptional organizational skills with outstanding attention to detail.
- Strong written and verbal communication.
- Excellent judgment and the ability to prioritize in a fast-moving environment.
- Experience coordinating multiple stakeholders and managing complex calendars.
- A systems mindset—you naturally improve processes rather than simply following them.
- Curiosity about AI and excitement to use it to redesign how recruiting works.
- Experience with an ATS such as Ashby, Greenhouse, Lever, or similar is a plus.

## Benefits
- Competitive Compensation Package: Attractive salary aligned with your experience and skills.
- 401k with Matching.
- Unlimited PTO.
- Exceptional Medical, Dental, and Vision Coverage.
- Health FSA.
- Commuter Benefits.
- Life Insurance.
- Team Events and Activities.

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