# Recruiting Coordinator/Operations

**Company:** [Fal](https://hotfix.jobs/companies/fal)
**Location:** San Francisco, CA
**Role:** Recruiting
**Salary:** $110k – $150k/yr
**Experience:** 2+ years
**Skills:** Ashby, ATS, Recruiting Metrics, Data Analysis, interview scheduling, pipeline reports, employer branding, Onboarding
**Posted:** 2026-07-22

> Recruiting Coordinator/Operations role at fal, owning interview scheduling, candidate experience, ATS data integrity (Ashby), metrics tracking, and process improvements to build a best-in-class recruiting engine in a fast-growing AI startup. Requires 2+ years recruiting coordination experience, strong organization, and onsite presence in San Francisco.

## Job Description

## Recruiting Operations
- Maintain data integrity across ATS (Ashby) and recruiting tools, auditing regularly.
- Track interview feedback completion and follow up to ensure SLAs are met.
- Keep recruiting documentation and Slack channels up to date.
- Track and analyze key recruiting metrics (time-to-fill, interview-to-offer ratio, source effectiveness) and bring data-driven recommendations.
- Identify process gaps and propose improvements.
- Contribute to broader recruiting initiatives: employer branding, onboarding improvements, etc.

## Candidate Scheduling & Experience
- Own end-to-end interview scheduling across candidates, hiring managers, and interviewers — managing conflicts, logistics, and every touchpoint.
- Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
- Coordinate all interview logistics, from travel and expenses to room setup and technical support.
- Serve as the primary point of contact for candidates from initial screening through offer, communicating in a warm, professional, and timely manner.
- Anticipate scheduling bottlenecks: monitor interviewer availability, flag conflicts early, and keep hiring velocity high.
- Use Ashby's scheduling tools to automate where possible and reduce manual work.

## Requirements
- Based in SF and available to work onsite 5 days a week.
- Proficient in Ashby with strong data hygiene habits and comfort pulling pipeline reports.
- 2+ years of experience as a Recruiting Coordinator or in a similar role, with a track record of working independently.
- Prior experience in a SaaS or tech startup environment strongly preferred.
- Comfortable in fast-moving, ambiguous environments where priorities shift.
- Strong interpersonal skills — you build trust quickly with hiring managers, candidates, and cross-functional partners.
- Exceptionally organized and detail-oriented, able to juggle multiple open roles without dropping the ball.
- Do-what-it-takes mindset — proactive, detail-oriented, and dependable, with the ability to anticipate needs, take initiative, and ensure nothing falls through the cracks without needing direction.

## Compensation & Benefits
- $110,000-150,000 + equity + comprehensive benefits package
- Health, dental, and vision insurance (US)
- Regular team events and offsites
- A lot of learning and growth opportunities

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**Apply:** https://hotfix.jobs/jobs/f518c806-d18f-4052-97c9-3fa30ce8879a
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