Executive Operations - R&D

Responsibilities

• Strategically partner with leaders to prioritize and coordinate time, ensuring alignment with department priorities and creating accountability systems
• Manage calendars including all internal and external meetings
• Organize, attend, and track meeting minutes and action items; ensure follow-up actions are completed
• Execute special projects using AI-driven research, analysis, and presentation preparation
• Manage multiple cross-functional projects and teams in parallel, keeping work on track
• Represent leaders professionally through phone, email, and chat with internal and external stakeholders
• Plan team off-sites, team-building events, and connect across the organization
• Build relationships with hundreds of internal and external stakeholders
• Manage complex travel including flights, hotels, transportation, and dining

Requirements

• 5+ years of direct administrative experience supporting C-Level executives or General Managers at organizations of 1,000+ people, with previous EA work spanning multiple departments
• Demonstrated ability to own large projects end to end with visibility to executive team and/or board
• Experience planning in-person, remote, and hybrid team events for large groups including executive offsites
• Proven ability to organize intricate travel schedules with multiple stakeholders
• Strong attention to detail and ability to prioritize multiple assignments under pressure
• Highly structured approach to time management with ability to explain the structure
• Intellectual curiosity and drive for continuous improvement and optimization
• Excellent written, verbal, and group communication skills
• Demonstrated ability to maintain complete confidentiality on business matters
• Strong fluency with Google Workspace, Claude, and other AI productivity tools with genuine curiosity for new tools
• High EQ with ability to read people well and put others at ease

Nice-to-Haves

• Career EA committed to staying in the profession long-term