# Founder's Associate

**Company:** [Solidroad](https://hotfix.jobs/companies/solidroad)
**Location:** San Francisco, CA
**Role:** Business Operations
**Skills:** Executive Assistant, Office Management, Recruitment Coordination, People Operations, Calendar Management, Vendor Management, Event Planning, Ashby, Slack, Immigration Documentation
**Posted:** 2026-05-27

> Founder's Associate supporting two Co-Founders with calendar management, recruiting operations, office management across SF and Dublin, new hire onboarding, and immigration logistics in an onsite tech startup.

## Job Description

## What You'll Actually Do Day-to-Day

**Be the Right Hand to Both Co-Founders**
- Own and manage Co-Founder calendars — scheduling meetings, calls, interviews, and syncs with accuracy and prioritization
- Monitor and triage inboxes, draft responses, manage travel logistics, and anticipate needs proactively

**Run Recruiting Operations**
- Manage relationships with external hiring agencies
- Coordinate the recruiting pipeline via Slack and Ashby
- Schedule interviews across time zones
- Maintain pipeline hygiene and serve as connective tissue between leaders, hiring managers, and candidates

**Keep Both Offices Running Seamlessly**
- Own daily office operations for SF and Dublin: food, drinks, snacks, supplies, lunch catering, vendor relationships
- Support Head of Events & Operations on office construction and reorganization projects
- Coordinate with facilities vendors and communicate changes clearly

**Own the New Hire Experience**
- Ensure every new hire arrives to a fully set-up desk, working equipment, swag box, and clear onboarding schedule
- Coordinate IT setup and laptop ordering
- Manage swag inventory

**Manage Immigration and Visa Logistics**
- Work directly with immigration lawyer to track visa applications and renewals
- Maintain timelines, documentation, and reminders
- Serve as internal point of contact for employees navigating immigration processes

**Support Events, Offsites, and Team Experience**
- Plan and execute conference travel, company off-sites, team dinners, internal celebrations
- Coordinate logistics, manage vendor bookings, ensure consistency across offices

## We Hope You
- Have experience in an Executive Assistant, Office Manager, Recruitment Coordinator or People Operations role — ideally in a tech startup environment
- Bring exceptionally high organizational standards and strong follow-through
- Are proactive and self-directed
- Are discreet and trustworthy with sensitive information
- Communicate clearly and professionally
- Bring genuine warmth and understand that how the office feels matters as much as how it functions

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**Apply:** https://hotfix.jobs/jobs/e0d7fa03-240f-40b4-9805-7c29dfb37bad
**Canonical:** https://hotfix.jobs/jobs/e0d7fa03-240f-40b4-9805-7c29dfb37bad