# Biltern

**Company:** [Bilt Rewards](https://hotfix.jobs/companies/bilt)
**Location:** New York, NY
**Role:** Other
**Salary:** $62k – $62k/yr
**Experience:** 0+ years
**Skills:** Event Planning, vendor coordination, guest list management, budget tracking, expense reporting, run of show documents, swag coordination, on-site event support, post-event recaps, Excel, Google Sheets
**Posted:** 2026-07-30

> Support the planning, production, and execution of Bilt's brand activations, member events, and partner experiences. Hands-on internship handling vendor outreach, logistics, on-site operations, and post-event wrap-up for 5-10 NYC events per month.

## Job Description

## Responsibilities
- Draft and send vendor outreach emails, follow-ups, and confirmations; support scheduling of site visits and vendor calls.
- Track RSVPs and manage guest lists.
- Research and source venues, vendors, and event/swag ideas aligned with Bilt's branding guidelines.
- Build and update run-of-show documents and event timelines.
- Coordinate shipping/receiving timelines, track packages to venues, and ship event materials to and from storage.
- Maintain vendor contact lists and certificate of insurance (COI) collection.
- Support swag/merch coordination — sourcing, ordering, kitting, and fulfillment.
- Reconcile and organize receipts, assist with expense reporting, maintain budget trackers, and flag overages.
- Assist on-site with guest registration and check-in, coat check, gifting stations, activation touchpoints, and event setup/breakdown; serve as a point of contact for vendors during load-in and load-out.
- Compile post-event recaps and photo galleries, organize event materials and assets, and track inventory usage and reorder needs.

## Requirements
- Highly organized and detail-oriented, with strong follow-through.
- Clear, professional written and verbal communication.
- Comfortable with Excel/Google Sheets and shared drive organization.
- Able to lift approximately 25 lbs and stand for extended periods.
- Available for evening and weekend events (5–10 events per month).
- This role requires you to be on-site at our Bilt HQ office in NYC for a minimum of 20hrs per week.

## Nice-to-Haves
- Interest in events, brand, hospitality, or experiential marketing.
- Prior exposure to event production.
- Experience with budget trackers or expense reporting.

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