# Company Planning and Programs Specialist

**Company:** [Okta](https://hotfix.jobs/companies/okta)
**Location:** Bellevue, WA, Chicago, IL
**Role:** Business Operations
**Salary:** $106k – $145k/yr
**Experience:** 2+ years
**Skills:** Project Management, Program Management, Strategic Planning, Google Workspace, AI Tools, Claude, google gemini, Stakeholder Management, Change Management
**Posted:** 2026-07-23

> Support Okta's Company Planning and Programs team by driving strategic planning cycles, leadership alignments, and reporting (~60%) while flexibly managing cross-functional projects, change management, and internal programs (~40%). Requires 2-3 years in program/project management or strategic planning, high adaptability in ambiguous environments, strong EQ/communication, Google Workspace expertise, and comfort with AI tools.

## Job Description

## Key Responsibilities

### Strategic Planning & Operations (~60%)
- Support the execution of annual and quarterly planning cycles (e.g., annual planning preparation, Quarterly Portfolio Updates / QPUs), ensuring clear communication and milestone tracking across stakeholders.
- Assist in the coordination of ongoing leadership alignments, tracking action items for key strategic initiatives, and ensuring cross-functional visibility into company progress.
- Help maintain and streamline operational documentation, reporting dashboards, and presentation materials for executive reviews.

### Flexible Project Management (~40%)
- Step in to lead and manage smaller, high-priority projects and initiatives across the Company Operations ecosystem when extra bandwidth is needed.
- Support internal change management efforts, internal team programs, or community initiatives (such as volunteer days and operational training rollouts).
- Act as a central point of contact for assigned projects, ensuring timelines are met, risks are flagged, and cross-functional teams remain aligned.

## Required Skills & Qualifications
- 2–3 years of proven experience in project management, program management, or strategic planning.
- Highly comfortable operating in dynamic environments where priorities can shift; able to bring structure to ambiguous problems.
- Strong written and verbal communication skills with a high degree of emotional intelligence. Effective collaboration with diverse teams and navigation of complex stakeholder relationships.
- A track record of successfully partnering with various teams to drive shared outcomes.
- Expertise in Google Workspace (Docs, Sheets, Slides).
- Familiarity and comfort leveraging AI tools (such as Claude and/or Google Gemini) to enhance productivity, synthesize information, and draft communications.

## What You'll Bring
You are a team player who isn't afraid to roll up your sleeves. Whether you're helping coordinate a massive quarterly planning review or driving a targeted internal program to the finish line, you approach your work with curiosity, organization, and a collaborative spirit.

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