# Proposals Manager

**Company:** [Scale AI](https://hotfix.jobs/companies/scale-ai)
**Location:** Washington, DC
**Role:** Business Operations
**Salary:** $120k – $175k/yr
**Experience:** 3+ years
**Skills:** Proposal Management, Federal Acquisition Regulations, Far, Dfars, Rfps, Rfis, Baas, Government Contracting, Compliance, Technical Writing, Project Management
**Posted:** 2026-05-19

> Lead end-to-end proposal development for U.S. Federal opportunities, creating compliant narratives for AI/ML solutions and collaborating with cross-functional teams. Requires 3-6+ years of federal proposals experience and Top Secret clearance eligibility.

## Job Description

## Responsibilities
- Manage the end-to-end proposal development process for U.S. Federal opportunities, including RFPs, RFIs, BAAs, and unsolicited proposals.
- Drive the creation of compelling, compliant, and customer-focused proposal narratives that clearly articulate Scale’s technical solutions, differentiators, and value.
- Collaborate with GTM, engineering, product, security, and legal teams to gather technical inputs and translate them into accessible proposal language.
- Ensure compliance with Federal Acquisition Regulations (FAR/DFARS), solicitation requirements, and agency-specific guidelines.
- Develop and manage proposal schedules, assignments, and workflows to ensure timely submission of high-quality responses.
- Maintain and expand a reusable library of proposal content, past performance references, resumes, and templates to streamline future responses.
- Coordinate and facilitate color team reviews, compliance checks, and executive approvals.
- Track and analyze win/loss outcomes, capturing lessons learned to improve future proposal strategy and execution.

## Requirements
- 3–6+ years of experience in Federal proposals management, ideally with technology, defense, or AI/ML organizations.
- Eligible for a U.S. Top Secret security clearance.
- Proven ability to lead complex, deadline-driven proposals in compliance with government solicitation requirements.
- Demonstrated ability to manage multiple concurrent proposals under tight deadlines with strong organizational and project management skills.
- Exceptional writing, editing, and storytelling skills, with the ability to simplify complex technical information for diverse audiences.
- Strong knowledge of government contracting processes, FAR/DFARS compliance, and proposal best practices (Shipley or equivalent).
- Experience collaborating cross-functionally with sales, technical, and executive stakeholders.
- Strong attention to detail and ability to manage compliance matrices, checklists, and review cycles.

## Nice to Haves
- Prior experience supporting proposals for AI/ML, data science, cloud, or advanced technology offerings.
- Familiarity with government acquisition pathways such as OTAs, SBIRs, BAAs, and IDIQ task orders.
- Active U.S. security clearance (Secret or higher).
- Experience in a startup or high-growth environment.

## Compensation & Benefits
- Base salary range: $120,000–$175,000 USD
- Equity based compensation
- Comprehensive health, dental and vision coverage
- Retirement benefits
- Learning and development stipend
- Generous PTO
- Commuter stipend (may be eligible)

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