# Legal and Compliance Administrator

**Company:** [Standard Nuclear](https://hotfix.jobs/companies/standard-nuclear)
**Location:** Oak Ridge, TN
**Role:** Other
**Experience:** 10+ years
**Skills:** Microsoft Office, Google Workspace, workiva, diligent, edgar, clm, sec section 16, corporate governance, Contract Management
**Posted:** 2026-07-08

> Provide executive administrative support, corporate governance and board assistance, legal/contract administration, and SEC/compliance filings for the Chief Legal Officer, Corporate Secretary, and CFO at a nuclear energy company. Requires 10+ years executive support experience plus paralegal/legal admin background, exceptional discretion, and proficiency with governance and filing tools.

## Job Description

## Responsibilities

**Executive & Administrative Support**
- Manage complex calendars, travel, and expense reporting for one or more senior executives.
- Coordinate and prepare for internal and external meetings, including agendas, briefing materials, and follow-ups.
- Serve as a trusted liaison among executive leadership, board members, internal teams, and outside parties (counsel, auditors, vendors, regulators).
- Draft, edit, and format correspondence, memos, presentations, and reports.
- Handle sensitive and confidential information with consistent discretion.

**Corporate Governance & Board Support (Assistant to the Corporate Secretary)**
- Support the Corporate Secretary in preparing for board and committee meetings: scheduling, logistics, agenda preparation, and assembling and distributing board materials (including via board portals such as Diligent or similar).
- Draft and maintain meeting minutes, board and committee resolutions, and written consents.
- Maintain the company's corporate records and minute books, entity records for subsidiaries, and good-standing / annual-report filings.
- Administer director and officer (D&O) questionnaires and conflict-of-interest/independence disclosures.
- Assist with annual meeting preparation and other governance calendars and deadlines.
- Coordinate with equity administration on stock and cap-table matters as needed.

**Legal & Contract Administration**
- Own the contract lifecycle: intake, tracking, routing for review and signature, execution, organized storage, and monitoring of renewals, expirations, and key obligation dates.
- Maintain the contract database / contract-lifecycle-management (CLM) system and keep it accurate and current.
- Prepare, organize, and assist in redlining standard agreements (e.g., NDAs, vendor and services agreements) under attorney supervision.
- Coordinate with outside counsel; manage legal files, matter tracking, and legal-invoice processing.
- Support policy administration, recordkeeping, and general compliance workflows.

**SEC & Compliance Filings**
- Prepare and file Section 16 reports — Forms 3, 4, and 5 — through the SEC's EDGAR system for directors, officers, and other reporting persons, ensuring strict compliance with filing deadlines (generally two business days for Form 4).
- Maintain EDGAR access codes and powers of attorney for reporting persons.
- Track insider transactions and coordinate with finance, equity administration, and counsel to gather accurate transaction data.
- Assist with other periodic and ad hoc ownership and compliance filings as directed.

**Process Improvement & Legal Operations**
- Support development of templates, trackers, filing systems, and legal department workflows.
- Identify opportunities to improve organization, efficiency, and visibility across legal matters.
- Help establish scalable administrative processes as the legal function grows.

## Preferred Qualifications
- 10+ years of experience supporting executives as an executive assistant, combined with paralegal or corporate / legal administrative experience.
- Working knowledge of corporate governance practices and board support.
- Familiarity with SEC Section 16 reporting and the EDGAR filing process.
- Demonstrated experience with contract management and document handling.
- Exceptional confidentiality, discretion, and professional judgment.
- Excellent written and verbal communication, organization, and attention to detail.
- Proficiency with Microsoft Office (or Google Workspace), Workiva and comfort learning board-portal and CLM tools.

## Benefits
- Health, Dental & Vision Insurance
- Health Savings Account
- Disability and Life Insurance
- 401K Plan
- Paid Time Off, Holidays

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